[Campus-uw-staff] introductions & beginning to plan

[Shauna Gordon-McKeon]

Thanks, Ben!  Welcome, Ana.  :)

We've got a trello board to help us coordinate the event.  Perhaps we can
assign some roles there?

https://trello.com/b/vXOTICdf/uw-fall-2014

To get edit access, please request access or give me your preferred email
address so I can issue an invite.  For now:

- Mako is covering booking the room.

- I'm tentatively covering finding funding, in that I think Red Hat would
like to sponsor the event, although Mako had said that he might be able to
find funding elsewhere if that falls through.

- Ben seems to be taking care of the website.

Perhaps once the website is ready and the room is confirmed, Ana you could
take the lead on sending out publicity emails? Although as someone new to
UW, she could probably use some suggestions of the best places and lists to
publicize to. Alternatively/additionally, Ana could take responsibility for
replying to attendee questions and emails.





On Thu, Sep 18, 2014 at 11:59 PM, Ben Marwick <bmarwick at uw.edu> wrote:

> I've made a start on the website.
>
>
> On 18/9/2014 10:29 PM, Benj. Mako Hill wrote:
>
>> <quote who="Shauna Gordon-McKeon" date="Wed, Sep 17, 2014 at 02:37:57PM
>> -0400">
>>
>>> Have we successfully moved the event to Sunday and booked the rooms?
>>>
>>
>> The facilities people (still) have not confirmed. I just sent them an
>> email to remind them. As before, there's nothing on the calendar so I
>> think this will not be a problem.
>>
>>  A few other questions:
>>>
>>> - How are we doing for funding?  Red Hat may be interested in sponsoring
>>> the event, which would mostly involve putting them on the website, and
>>> having a Red Hatter or two mentoring at the event and on the career
>>> panel.
>>>   I haven't 100% confirmed with them that they want to do this, but they
>>> very probably do.
>>>
>>> - The event isn't for a while yet, but there are a lot of potential
>>> projects and mentors.  For instance, I talked to someone at OpenMRS today
>>> who is going to ask some UW-area core contributors if they want to mentor
>>> at the event.  It might be worth getting the publicity website (<
>>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/
>>> Logistics/Publicity_Website>)
>>> up early so we can connect to mentors and attendees ahead of time, and
>>> allow them to start collaborating before the event.  This requires more
>>> work than just introducing everyone the day of, but is often worth the
>>> effort.  Let me know what you think.
>>>
>>
>> I can possibly help with this stuff but I cannot commit to leading it.
>> I'm teaching undergraduates for the first time this quarter and have a
>> bunch of travel planned so I want to be realistic about what I can
>> commit to.
>>
>> I'm a little worried that until yesterday (Hi Ana! Thank you so much
>> for chiming in!) the only email to the list has been from Shauna (who
>> will not be here) and myself. :)
>>
>> Regards,
>> Mako
>>
>>
>>
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