[Campus-uw-staff] Fwd: Re: Budget for Open Hatch's 'Open Source Comes to Campus' workshop at UW
Ben Marwick
bmarwick at uw.edu
Fri Nov 14 20:49:18 UTC 2014
Just in case I forget, please help me to remember on the day that we
need to get the paper receipt for the pizzas!
-------- Original Message --------
Subject: Re: [Campus-uw-staff] Budget for Open Hatch's 'Open Source
Comes to Campus' workshop at UW
Date: Fri, 14 Nov 2014 12:18:28 -0800
From: Gretchen Cox <gretchen at cs.washington.edu>
To: Ben Marwick <bmarwick at uw.edu>
Hi Ben,
I just realized that in order for me to get reimbursed for the Pizza, I
need a copy of the receipt. I asked them to put the tip on my card so
you don't need t worry about that. The total should be about $518.
Please keep the receipt and return this to me sometime next week (you
can use internal mail - Box 352350) I'll also need the number of
attendees and names (if possible).
I hope it all goes well.
Cheers,
Gretchen
On Fri, Nov 14, 2014 at 12:03 PM, Ben Marwick <bmarwick at uw.edu
<mailto:bmarwick at uw.edu>> wrote:
Gretchen, Thanks for the update on the bagels and coffee, I'll pass
this shopping trip onto Shauna to organise.
On 14/11/2014 9:23 AM, Gretchen Cox wrote:
Hi Shauna and Ben,
Bay Laurel just confirmed that they are not able to fill the
order on
Sunday morning.
If someone can pick up coffee, etc., I can process a
reimbursement as
long as a receipt is kept and the total amount is under $320.
Thanks!
Gretchen
On Thu, Nov 13, 2014 at 1:16 PM, Shauna Gordon-McKeon
<shaunagm at gmail.com <mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>>> wrote:
I can totally find someone, just let me know if you need
me to,
Gretchen.
On Thu, Nov 13, 2014 at 4:10 PM, Ben Marwick
<bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>> wrote:
Let's see if Bay Laurel can take an order at such short
notice,
thanks again Gretchen
I'm not able to pop by a grocery shop before Sun, if
Bay Laurel
can't do it you'll need to check on one of the other
organisers
On 13/11/2014 11:30 AM, Shauna Gordon-McKeon wrote:
I'll be in Boston, unfortunately. Ben, can you do
this? If
you can't,
I'm pretty sure we can find one of the other
organizers or
mentors to do
this, we just need to ask.
On Thu, Nov 13, 2014 at 2:29 PM, Gretchen Cox
<gretchen at cs.washington.edu
<mailto:gretchen at cs.washington.edu>
<mailto:gretchen at cs.__washington.edu
<mailto:gretchen at cs.washington.edu>>
<mailto:gretchen at cs.
<mailto:gretchen at cs.>__washingt__on.edu <http://washington.edu>
<mailto:gretchen at cs.__washington.edu
<mailto:gretchen at cs.washington.edu>>>> wrote:
I won't be there. Is this something that you
could
do? I can
process a reimbursement for you.
If not, let me know and I'll see if Bay Laurel
will
take the order.
On Thu, Nov 13, 2014 at 11:25 AM, Shauna
Gordon-McKeon
<shaunagm at gmail.com
<mailto:shaunagm at gmail.com> <mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com> <mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>>> wrote:
On Thu, Nov 13, 2014 at 2:23 PM, Gretchen Cox
<gretchen at cs.washington.edu
<mailto:gretchen at cs.washington.edu>
<mailto:gretchen at cs.__washington.edu
<mailto:gretchen at cs.washington.edu>>
<mailto:gretchen at cs.
<mailto:gretchen at cs.>__washingt__on.edu <http://washington.edu>
<mailto:gretchen at cs.__washington.edu
<mailto:gretchen at cs.washington.edu>>>>
wrote:
I ordered 9 2-litre bottles of soda -
3 x Coke,
3 x Diet
Coke and 3 x Sprite. They assured me
that
this would be
plenty for 60 people.
I can order more pizzas - one more of
each?
That sounds good to me.
Are you asking me to order
bagels/donuts/fruit
as well? I
can do this. I just need to know.
Bay Laurel
usually
requires 2 weeks notice.
That would be wonderful. We've also had
success
just swinging
by a grocery store + coffee shop in the
morning and
getting a
few boxed coffees, a couple dozen
bagels/donuts,
and one of
those fruit trays. Whatever is easiest
for you.
On Thu, Nov 13, 2014 at 11:14 AM, Shauna
Gordon-McKeon
<shaunagm at gmail.com
<mailto:shaunagm at gmail.com> <mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com> <mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>>> wrote:
Is this going to be enough food?
If we're
shooting for
60 people total, and everyone eats an
average of 2.5
slices of pizza, by my
calculations we need
19 pizzas.
Also, please don't forget drinks!
We also like to provide coffee and
bagels/donuts/fruit
in the morning, where possible,
although
this event is
starting at 11, rather than our usual
9:30/10am, so
coffee may be less vital. :)
On Thu, Nov 13, 2014 at 2:10 PM,
Ben Marwick
<bmarwick at uw.edu
<mailto:bmarwick at uw.edu> <mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>> wrote:
Excellent idea! Thanks very much,
that's very
thoughtful.
On 13/11/2014 10:52 AM,
Gretchen Cox wrote:
Should I throw in a couple of
cesear salads w/o
croutons for the gluten free?
On Thu, Nov 13, 2014 at
10:44 AM,
Ben Marwick
<bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>>>>> wrote:
Thanks very much,
sounds great!
On 13/11/2014 9:34 AM,
Gretchen Cox wrote:
Hi Ben,
Let me know what
you think
about this:
2 Chicken Primo
3 Brooklyn Bridge
3 Fresh Veggie
3 Plain Cheese
1 Fresh Veggie
w/o cheese
(vegan option)
(6 veggie, 5 meat
and 1
vegan option)
There is no
gluten free
option. They
hand toss their crusts and
I was
told that there
is flour
everywhere.
Let me know if I
should go
ahead and
order (or let me know any
changes)
Thanks,
Gretchen
Pagliacci menu:
http://www.pagliacci.com/menu
On Thu, Nov 13,
2014 at
7:03 AM, Ben
Marwick <bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>>>>>> wrote:
Hi Gretchen,
I was
wondering if
you might be
able to help with
arranging some
catering for
this Open
Hatch
'Open Source
Comes to
Campus'
workshop on Sunday 16 Nov
that I'm
helping to run.
The plan is
for a
lunch of pizza
and drinks for 30 people in
Communications (CMU) 104
during
1:00 pm to
2:00 pm.
We have had
requests for
vegetarian, nondairy and
gluten
free options.
I'd be curious
to see if
there is a
type of
pizza that
could satisfy all of that!
Bill has
agreed to
commit $840
from eScience towards this
event.
Thanks very
much,
Ben
On 4/11/2014
5:34 AM,
Bill Howe wrote:
Yes,
that works.
For
reporting
purposes, help
us make sure we a)
advertise the
event on
eScience
and b)
issue a blog
post with pictures after
the event!
On Mon,
Nov 3,
2014 at 10:58
PM, Ben Marwick
<bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>>>>>>> wrote:
Hi
Bill,
We
have an
upper bound
estimate of $840 for food and
drinks at the
Open Hatch
'Open Source
Comes to Campus' event
that Mako
Hill, me
and
others
are running on
16 Nov. Details are in
Shauna's message
below. Is
eScience still
able to contribute to this
event?
thanks,
Ben
--------
Original Message
--------
Subject:
Re:
[Campus-uw-staff] website
now up &
funding
Date: Sun,
19 Oct 2014
10:20:41 -0400
From: Shauna
Gordon-McKeon
<shaunagm at gmail.com <mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>>>
<mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>>>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>>>
<mailto:shaunagm at gmail.com <mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>
<mailto:shaunagm at gmail.com
<mailto:shaunagm at gmail.com>>>>>__>__>
Reply-To:
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It
usually
costs about
$6-7 per person if you
provide
cheaper food
(pizza, etc)
and more
like $11-12 for something
like
salads or
sandwiches. A typical
event is 35ish people,
although the
selected
room fits up
to 70 and I
believe we could get that
many
people at UW.Â
So:
pizza +
normal size
event (lower bound) would
be $210,
better food +
big
event
(upper bound)
would be $840. Pizza +
big would
be $450ish.
We
may need
up to $100 to
cover travel reimbursements
although I'm
pretty
confident we can
get mentors just from UW
itself and
Seattle.
Ben, I'd
suggest adding a
sign-up sheet for mentors
too on
the page.Â
We can
probably find
enough mentors through
networking
but there's
usually one
or two people
we find through the publicity
website and it's
cool to meet
new people. Â
On
26/9/2014
1:51 PM,
Bill Howe wrote:
Yep, I
think this
sounds great.
Cc'ing
M&S and Aleesha.
Send us
an estimated
budget.
On
Friday, September
26, 2014, Ben Marwick
<bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>>
<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>
<mailto:bmarwick at uw.edu
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<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
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<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
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<mailto:bmarwick at uw.edu
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<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>
<mailto:bmarwick at uw.edu
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<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>
<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>
<mailto:bmarwick at uw.edu
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<mailto:bmarwick at uw.edu <mailto:bmarwick at uw.edu>>>
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<mailto:bmarwick at uw.edu
<mailto:bmarwick at uw.edu>>>>>>>> wrote:
Hi
Bill,
A
few of us
(Mako Hill, Ana Malagon,
Allan
Ecker) are hoping to
bring Open
Hatch's 'Open Source Comes to
Campus' workshop
to UW.
It's a workshop
designed to teach students
how to get
involved in
open source
software.
Is this
something eScience would be
interested in
supporting? We're
looking for
support for food (typically
breakfast/coffee,
lunch,
snacks for 20-40
individuals) and travel
for mentors
(often
trivial).
thanks,
Ben
--
Bill Howe
Associate
Director and Senior
Data Science Fellow, UW
eScience
Institute
Affiliate
Faculty, Computer
Science & Engineering
University of
Washington
To
acknowledge
eScience:
"Supported in part by the
University of
Washington
eScience Institute"
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