[Campus-uvic-staff] checking in

[Heather Croft - COSI AO]

OK, I’ll make sure to tweet/FB/Google+… about how it’s sponsored by Mozilla. Is there a specific twitter handle I should use?

I’ll put together a social media plan and send it out for everyone to use.

Heather
_______________________
Administrative Officer
Department of Computer Science, UVic
[http://www.csc.uvic.ca/images/facebook.png]<http://www.facebook.com/UvicComputerScience>  [http://www.csc.uvic.ca/images/twitter.png] <https://twitter.com/UVicCompSci>   [sina-weibo] <http://www.weibo.com/3145574574/profile>
www.csc.uvic.ca

From: campus-uvic-staff-bounces at lists.openhatch.org [mailto:campus-uvic-staff-bounces at lists.openhatch.org] On Behalf Of Emma Irwin
Sent: September-18-14 12:31 PM
To: campus-uvic-staff at lists.openhatch.org
Subject: Re: [Campus-uvic-staff] checking in

If the event has a focus(at least in prt) on contribution to Mozilla, I can cover the food costs.

On Thu, Sep 18, 2014 at 12:13 PM, Heather Croft - COSI AO <cscao at uvic.ca<mailto:cscao at uvic.ca>> wrote:
Hi Shauna,

The CS Department can’t cover the cost of food at this time. I am meeting with a Development Officer tomorrow afternoon and will get back to you if the situation changes.

Laura and Aldyn – can you get the site up? I can link to it from csc.uvic.ca<http://csc.uvic.ca> once it’s up.

Thanks,

Heather
_______________________
Administrative Officer
Department of Computer Science, UVic
[http://www.csc.uvic.ca/images/facebook.png]<http://www.facebook.com/UvicComputerScience>  [http://www.csc.uvic.ca/images/twitter.png] <https://twitter.com/UVicCompSci>   [sina-weibo] <http://www.weibo.com/3145574574/profile>
www.csc.uvic.ca<http://www.csc.uvic.ca>

From: campus-uvic-staff-bounces at lists.openhatch.org<mailto:campus-uvic-staff-bounces at lists.openhatch.org> [mailto:campus-uvic-staff-bounces at lists.openhatch.org<mailto:campus-uvic-staff-bounces at lists.openhatch.org>] On Behalf Of Shauna Gordon-McKeon
Sent: September-17-14 10:51 AM
To: campus-uvic-staff at lists.openhatch.org<mailto:campus-uvic-staff at lists.openhatch.org>
Subject: Re: [Campus-uvic-staff] checking in

Hi everyone,

Wanted to bump this up.  The next items on our to-do list are figure out the budget, and prepare publicity.

Budget: the main cost of the event is food.  The typical cost is usually between $200 and $600, depending on the number of attendees and the type of food purchased (pizza vs sandwiches, for instance).  Is this something that $X will be able to cover?  Food is the only cost of a typical event, though in some cases we also try to provide reimbursements to mentors for gas or public transportation tickets if they have to travel significantly to get to the event.

Publicity: the first step when doing publicity is to create a publicity website.  We have a template and instructions here: https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Publicity_Website
Please let me know if you need help, I am happy to answer questions or pair with you to accomplish this.  After we’ve got the website set up, we’ll want to start sending out publicity emails.  For those, we have template emails to customize and a spreadsheet to keep track of who is contacting who.

best
Shauna

On Mon, Sep 1, 2014 at 3:53 PM, Shauna Gordon-McKeon <shaunagm at gmail.com<mailto:shaunagm at gmail.com>> wrote:
Hello everyone,

I've created a mailing list to help us keep track of our planning conversations more easily.  Please let me know if I've missed anyone.   I've added Heather, Emma, and these email addresses that have been CC'd:  "lgrondah at uvic.ca<mailto:lgrondah at uvic.ca>" <lgrondah at uvic.ca<mailto:lgrondah at uvic.ca>>, "aldyn.chwelos at telus.net<mailto:aldyn.chwelos at telus.net>" <aldyn.chwelos at telus.net<mailto:aldyn.chwelos at telus.net>>,
 "cscu at uvic.ca<mailto:cscu at uvic.ca>" <cscu at uvic.ca<mailto:cscu at uvic.ca>>

I've also created a google doc folder and a trello board.  Please feel free to request access to either if I missed giving it to you!

https://drive.google.com/#folders/0B4HP1ey91UqPOTlrOUVfSVFhTHM
https://trello.com/b/Cy82efPg/uvic-fall-14-open-source-comes-to-campus

Last I checked, Heather had booked a room for the 18th, which means that the next step is publicity - setting up the website, coming up with a list of people/departments/clubs to email and places to flyer, and then going ahead and doing all that.

best,
Shauna



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--
Emma Irwin
@sunnydeveloper
Mozilla Reps Council Member
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