[Campus-uofa-staff] getting mentors for the event

Mon Feb 3 21:44:14 UTC 2014

I'm okay with proceeding with option #1, but that's contingent on:

- Shane responding to me by the end of today (Monday) with a list of
mentors gathered for the event, their contact information, and their skills
and experiences (especially relating to their familiarity with Github, and
what open source projects they're associated with).
- Being able to, by the end of the day tomorrow, come up with a working
plan for who is presenting what.

It seems like the above should be totally doable, but it needs to happen
for OpenHatch to participate, and it needs to happen in this timeframe.

best
Shauna

On Mon, Feb 3, 2014 at 4:27 PM, Zuoming Shi <zuomingshi at email.arizona.edu>wrote:

> Since we already did a ton of publicity with the current date, I would
> prefer option 1.
>
> Shane, tell me if you need me to volunteer as a mentor. I prefer to be a
> normal attendee, but id needed I can be a mentor.
>
> Z
>
>
> On Mon, Feb 3, 2014 at 1:29 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>
>> I've been asking since last Wednesday for Shane to get in touch with me,
>> and still have not had any contact.  Here's why I'm worried:
>>
>> I haven't had any discussions with anyone about the precise
>> curriculum/schedule you'll be running.  I haven't had any discussions about
>> who the mentors are or what skills/experiences they have.  I haven't had
>> any discussions about an ideal mentor:student ratio.
>>
>> Most importantly, I haven't had any discussions about how to train the
>> staff to present the curriculum.  While it's nice to think we've documented
>> everything well enough that no one has any questions about how to set up
>> the Open Source Tools lecture or the Practicing Git activity, I don't think
>> our documentation is that good.  At our last event, we did several hours of
>> google hangout training with staff members to get them up to speed so they
>> could lead activities.  And our new Contributions Workshop structure
>> actually *requires* that staff get in touch with us, so we can match
>> them to an open source project that fits their needs.
>>
>> Unfortunately I have an ongoing medical issue with my family where I
>> cannot predict my availability over the next week.  So I am unlikely to be
>> able to do last-minute trainings with mentors.  This means that we have two
>> options:
>>
>> 1) Scaled-back event on Saturday:
>>
>> I need Shane to get in touch with me ASAP with the list of mentors and
>> their skillsets so we can decide what parts of the curriculum are doable.
>>  There are substitutions we can make.  For instance, Practicing Git has
>> been really successful but requires a large number of mentors who are at
>> least somewhat familiar with Github.  We could substitute in our
>> self-guided Git training mission.  I think students would get a lot less
>> out of it, but it's an option.
>>
>> We can either skip the Contributions Workshop or limit it to contributing
>> to OpenHatch itself where the involvement of remote mentors (myself and
>> Asheesh, potentially others) would make up for the lack of familiarity
>> among local mentors.  (If the local mentors Shane has found happen to be
>> maintainers of open source projects, of course they could help students
>> contribute to their projects as well.)  Again, this is not ideal, but it's
>> a reasonable option.
>>
>> 2) Postpone until later in the semester
>>
>> We're open to postponing the event, so that we can be better prepared for
>> it.  This is really your call, as the negatives to doing this - having to
>> re-book the space, explain to sponsors, communicate with attendees, etc -
>> would fall on your shoulders.
>>
>> Let me know what you think, as to the above two options.  It's difficult
>> for me to say which is better without having any idea of the # of mentors
>> you've found, their skills and experiences, and their willingness to
>> present parts of the curriculum.  My apologies for the pessimism of this
>> email, but having run a dozen of these events myself, I know communicating
>> with mentors and finding presenters/guides for the curriculum is a central
>> task which can strongly and negatively impact events when not done with
>> enough lead time.
>>
>> Thanks,
>> Shauna
>>
>>
>>
>>
>> On Sun, Feb 2, 2014 at 2:09 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:
>>
>>> That's great to hear!  The complete lack of contact/information was
>>> getting me worried.
>>>
>>>
>>> On Sun, Feb 2, 2014 at 1:59 PM, Kate Maroney <
>>> katemaroney at email.arizona.edu> wrote:
>>>
>>>> Shane's been taking care of this, he has mentors lined up. I'll have
>>>> him email you specifically with details, but it has been taken care of.
>>>>
>>>>
>>>> On Sun, Feb 2, 2014 at 11:58 AM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>>  Hi folks,
>>>>>
>>>>> No one's been in touch with me about mentors or the curriculum for
>>>>> next weekend's event.  It's very important that someone take this role on!
>>>>>
>>>>> We need to:
>>>>> A) Identify 2-5 more mentors for the event.
>>>>> B) Figure out who knows what, so we can assign different people to
>>>>> lead different parts of the event.
>>>>> C) Make sure that mentors feel comfortable/trained to do what they've
>>>>> been assigned.
>>>>>
>>>>> We can help with A from afar, but using your social networks may be
>>>>> more effective in finding open source enthusiasts on campus.
>>>>>
>>>>> As far as B goes: all potential mentors (including you Kate, Shane,
>>>>> Zuoming!) should fill out this form:
>>>>> https://docs.google.com/forms/d/1VD-eru91zNZLYrd-RCEyJmJR9s2HK4ORMvb-62XRspk/edit
>>>>>
>>>>> Once we know who'll be mentoring, I can help with C.  I'm happy to
>>>>> provide explanations/training/resources to as many people as need it, but
>>>>> we need to identify the need first.
>>>>>
>>>>> With only a week left, it's important we get to this quickly.
>>>>>
>>>>> best
>>>>> Shauna
>>>>>
>>>>> _______________________________________________
>>>>> Campus-uofa-staff mailing list
>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Kate Maroney
>>>> CSc 245 Section Leader
>>>> Co-President, WiCS
>>>> Microsoft Intern Ambassador
>>>>
>>>> _______________________________________________
>>>> Campus-uofa-staff mailing list
>>>> Campus-uofa-staff at lists.openhatch.org
>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>
>>>>
>>>
>>
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>>
>>
>
>
> --
> Zuoming Shi
> President, UA Video Game Developers Club
> President, UA Asian Music Club
> Computer Science and Mathematics, University of Arizona
>
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>
>
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