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[Campus-uofa-staff] Post-event tasks

Shauna Gordon-McKeon shaunagm at gmail.com
Tue Apr 8 15:24:42 UTC 2014 

Hello again!  Hope everyone's semester is going well.

Have you uploaded pictures from the event anywhere?


On Wed, Feb 26, 2014 at 9:47 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> Hello there,
>
> Thank you again for all your feedback.  I was wondering if you ever got
> around to uploading the pictures?
>
> best
> Shauna
>
>
> On Thu, Feb 13, 2014 at 12:48 AM, Zuoming Shi <
> zuomingshi at email.arizona.edu> wrote:
>
>> -Did you have a specific part of the event you thought we'd do that for,
>> or place where you felt our virtual presence would have been most useful?
>>
>> I just thought that it might be a bit weird that OpenHatch was mentioned
>> prominently, but the presence at the event was purely that of mentors. It's
>> not bad, just kind of novel.
>>
>> -Yeah, I think the event went very well given how little time you had to
>> pull it together.  I'm quite impressed with you all.  :)
>>
>> Haha, thanks! We were unsure too, but it took off.
>>
>> -Do you mean May 2014?  Regardless, I'm glad you enjoyed the event and
>> I'm very happy with how it turned out.  We'd be glad to work with you all
>> again.
>>
>> I actually graduate May 2015, but I think hosting the exact same event in
>> two consecutive years won't get a good turnout rate. If there are any other
>> event though, I definitely wouldn't mind promoting it again given time :)
>>
>> Best,
>> Z
>>
>> On Wed, Feb 12, 2014 at 3:22 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> Thank you so much for the feedback!  I have a few follow up questions,
>>> if you get the chance.
>>>
>>>
>>>
>>>
>>>> - In planning and running the event, did you do anything differently
>>>> from what we recommended?  How did that turn out?  If you've improved our
>>>> event, we'd love to merge those changes back.  :)
>>>>
>>>> We didn't send the day-before reminder, but that was because we started
>>>> planning very late. Most people ended up showing up anyway. I think it
>>>> would be helpful to put parking information in emails and websites, which
>>>> we did/
>>>>
>>>
>>> Good call - we'll add that to our materials.
>>>
>>>
>>>>
>>>> - Did the event planning process, and the event itself, turn out as you
>>>> imagined it would when you first agreed to help organize?  If not, please
>>>> talk a bit about where the reality differed from your expectations.
>>>>
>>>> I think I didn't expect the event to be almost completely on Git and
>>>> GitHub, but that may be partly because we didn't get to show off many
>>>> custom open-source projects that people get to work on. Also, I imagined
>>>> that I'd see some OpenHatch staff in person though video chat, but I guess
>>>> that's not how it worked.
>>>>
>>>
>>> Did you have a specific part of the event you thought we'd do that for,
>>> or place where you felt our virtual presence would have been most useful?
>>>
>>>
>>>
>>>
>>>>
>>>> - Did you feel like you were able to communicate effectively with me
>>>> (Shauna)?  Would you have appreciated more communication (regular phone
>>>> meetings/hangouts, for instance), or less, or did it seem about right?
>>>>
>>>> The communications were pretty effective, I think it just got bumpy
>>>> because we couldn't always respond in time and we didn't have much time
>>>> to plan.
>>>>
>>>
>>> Yeah, I think the event went very well given how little time you had to
>>> pull it together.  I'm quite impressed with you all.  :)
>>>
>>>
>>>
>>>>
>>>> - Overall, how would you describe the experience of organizing and
>>>> running an Open Source Comes to Campus event?  Would you be interested in
>>>> running it again, or a similar event, sometime in the next couple of years?
>>>>  If you are graduating, feel free to answer that hypothetically.  :)
>>>>
>>>> It was fun! I really enjoy organizing events, and I feel that a lot of
>>>> people got something valuable out of it. I may be interested in running a
>>>> similar event, but since I graduate May 2015, it will probably have to be a
>>>> different event.
>>>>
>>>
>>> Do you mean May 2014?  Regardless, I'm glad you enjoyed the event and
>>> I'm very happy with how it turned out.  We'd be glad to work with you all
>>> again.
>>>
>>>  best
>>> Shauna
>>>
>>>
>>>
>>>
>>>>
>>>> Best,
>>>> Z
>>>>
>>>>
>>>> On Tue, Feb 11, 2014 at 3:46 PM, Kate Maroney <
>>>> katemaroney at email.arizona.edu> wrote:
>>>>
>>>>> - How did you feel about the materials and resources we provided?
>>>>>  Were they too little, or too much?  Was there anything especially helpful
>>>>> or especially unhelpful?  This includes publicity materials, logistical
>>>>> checklists, templates, etc in addition to curriculum guides and the
>>>>> curriculum itself.
>>>>>
>>>>> *From feedback from our instructors, the Git activity was a little bit
>>>>> more difficult to organize for large groups of students, and more difficult
>>>>> to follow along with. I thought the activity structure was great, the
>>>>> laptop setup was especially helpful, but I wish we had had a bit more
>>>>> structure when it came to the Open Source projects section.*
>>>>>
>>>>> - In planning and running the event, did you do anything differently
>>>>> from what we recommended?  How did that turn out?  If you've improved our
>>>>> event, we'd love to merge those changes back.  :)
>>>>>
>>>>> *I think we handled the Git activity a little bit in that we gave it
>>>>> more time than the original schedule had allotted for. Because most of our
>>>>> attendees were unfamiliar with the tool, we needed more time to go through
>>>>> it slowly. *
>>>>>
>>>>> *The other thing that we handled differently was our timeline for
>>>>> advertising. From experiences we've had in the past, we know that we'll get
>>>>> a better response if we delay advertising until a few days before the
>>>>> event, so we held off until then. *
>>>>>
>>>>> - Did the event planning process, and the event itself, turn out as
>>>>> you imagined it would when you first agreed to help organize?  If not,
>>>>> please talk a bit about where the reality differed from your expectations.
>>>>>
>>>>> *In terms of planning the activity, we were not at all prepared for
>>>>> the number of students who signed up. We had a lot of students who signed
>>>>> up last minute, and had to scramble to find a new room and funding for food
>>>>> for all of them.*
>>>>>
>>>>> - Did you feel like you were able to communicate effectively with me
>>>>> (Shauna)?  Would you have appreciated more communication (regular phone
>>>>> meetings/hangouts, for instance), or less, or did it seem about right?
>>>>>
>>>>> *It seemed about right.*
>>>>>
>>>>> - Overall, how would you describe the experience of organizing and
>>>>> running an Open Source Comes to Campus event?  Would you be interested in
>>>>> running it again, or a similar event, sometime in the next couple of years?
>>>>>  If you are graduating, feel free to answer that hypothetically.  :)
>>>>>
>>>>> *I would love to run another event, and students have asked me if this
>>>>> will be running again. Unfortunately, I'm graduating*
>>>>>
>>>>>
>>>>> On Tue, Feb 11, 2014 at 11:32 AM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Hi Zuoming,
>>>>>>
>>>>>> As you've likely noticed, I haven't had time over the last couple of
>>>>>> days to give you a call and get your feedback about the event.  Would you
>>>>>> mind answering questions via email?
>>>>>>
>>>>>> Feel free to answer with as much or as little as you like, and feel
>>>>>> free to go on tangents - we're interested in any kind of feedback you can
>>>>>> give us.  :)  Criticism and negative feedback are especially welcome -
>>>>>> please don't hesitate to say something for fear of offending me.  This is
>>>>>> only our second remotely-run event so I'm sure there are tons of ways we
>>>>>> could improve.
>>>>>>
>>>>>> Kate, Shane, if you can answer the questions below as well, that
>>>>>> would be wonderful.
>>>>>>
>>>>>> *Questions*
>>>>>>
>>>>>> - How did you feel about the materials and resources we provided?
>>>>>>  Were they too little, or too much?  Was there anything especially helpful
>>>>>> or especially unhelpful?  This includes publicity materials, logistical
>>>>>> checklists, templates, etc in addition to curriculum guides and the
>>>>>> curriculum itself.
>>>>>>
>>>>>> - In planning and running the event, did you do anything differently
>>>>>> from what we recommended?  How did that turn out?  If you've improved our
>>>>>> event, we'd love to merge those changes back.  :)
>>>>>>
>>>>>> - Did the event planning process, and the event itself, turn out as
>>>>>> you imagined it would when you first agreed to help organize?  If not,
>>>>>> please talk a bit about where the reality differed from your expectations.
>>>>>>
>>>>>> - Did you feel like you were able to communicate effectively with me
>>>>>> (Shauna)?  Would you have appreciated more communication (regular phone
>>>>>> meetings/hangouts, for instance), or less, or did it seem about right?
>>>>>>
>>>>>> - Overall, how would you describe the experience of organizing and
>>>>>> running an Open Source Comes to Campus event?  Would you be interested in
>>>>>> running it again, or a similar event, sometime in the next couple of years?
>>>>>>  If you are graduating, feel free to answer that hypothetically.  :)
>>>>>>
>>>>>> Thank you!
>>>>>>
>>>>>> - Shauna
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Tue, Feb 11, 2014 at 2:16 AM, Zuoming Shi <
>>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>>
>>>>>>> The exit survey was sent, and I also filled our my mentor survey. I
>>>>>>> had a criticism about the post-event template email that I later found out
>>>>>>> wasn't true, so please treat it as an outright lie.
>>>>>>>
>>>>>>> Best,
>>>>>>> Z
>>>>>>>
>>>>>>>
>>>>>>> On Sun, Feb 9, 2014 at 11:13 PM, Zuoming Shi <
>>>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>>>
>>>>>>>> I can do anytime between 11am-3pm (East Coast Time) on MWF, if that
>>>>>>>> works.
>>>>>>>> If we don't have the pictures up by tomorrow around 1pm (AZ time)
>>>>>>>> I'll just send the exit forms without them.
>>>>>>>>
>>>>>>>>
>>>>>>>> On Sun, Feb 9, 2014 at 9:29 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Sometime during the week would work better for me.  (Sorry to not
>>>>>>>>> say so until the end of the day today!)  Let me know when works for you,
>>>>>>>>> and I'll try to be available.
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Sat, Feb 8, 2014 at 8:18 PM, Zuoming Shi <
>>>>>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>>>>>
>>>>>>>>>> Ah, I saw it just now. I can do by phone tomorrow between
>>>>>>>>>> 11am-1pm (East coast time) or after 5pm. I will send out the exit surveys
>>>>>>>>>> tonight.
>>>>>>>>>>
>>>>>>>>>> Best,
>>>>>>>>>> Z
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> On Sat, Feb 8, 2014 at 5:25 PM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Sending out exit surveys, and debriefing with us are the two
>>>>>>>>>>> other things.  These are in the email I just sent - basically, they help us
>>>>>>>>>>> improve our events / process, and also gives us information on individual
>>>>>>>>>>> students to help us follow up with them.
>>>>>>>>>>>
>>>>>>>>>>> If you have questions or want details I can elaborate.  :)
>>>>>>>>>>> On Feb 8, 2014 7:20 PM, "Zuoming Shi" <
>>>>>>>>>>> zuomingshi at email.arizona.edu> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi OpenHatch,
>>>>>>>>>>>>
>>>>>>>>>>>> The event ran smoothly here, thanks for all the support you
>>>>>>>>>>>> provided bringing this opportunity to explore open source to campus!
>>>>>>>>>>>>
>>>>>>>>>>>> I've been looking at the post-event email, I don't think we
>>>>>>>>>>>> covered local opportunities, but it seems like we can get it done soon.
>>>>>>>>>>>> Other than uploading the pictures and sending the emails, are there any
>>>>>>>>>>>> other tasks?
>>>>>>>>>>>>
>>>>>>>>>>>> Best,
>>>>>>>>>>>> Z
>>>>>>>>>>>>
>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>> _______________________________________________
>>>>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> --
>>>>>>>>>> Zuoming Shi
>>>>>>>>>> President, UA Video Game Developers Club
>>>>>>>>>> President, UA Asian Music Club
>>>>>>>>>> Computer Science and Mathematics, University of Arizona
>>>>>>>>>>
>>>>>>>>>> _______________________________________________
>>>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>> _______________________________________________
>>>>>>>>> Campus-uofa-staff mailing list
>>>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Zuoming Shi
>>>>>>>> President, UA Video Game Developers Club
>>>>>>>> President, UA Asian Music Club
>>>>>>>> Computer Science and Mathematics, University of Arizona
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Zuoming Shi
>>>>>>> President, UA Video Game Developers Club
>>>>>>> President, UA Asian Music Club
>>>>>>> Computer Science and Mathematics, University of Arizona
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Campus-uofa-staff mailing list
>>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>>
>>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> Campus-uofa-staff mailing list
>>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Kate Maroney
>>>>> CSc 245 Section Leader
>>>>> Co-President, WiCS
>>>>> Microsoft Intern Ambassador
>>>>>
>>>>> _______________________________________________
>>>>> Campus-uofa-staff mailing list
>>>>> Campus-uofa-staff at lists.openhatch.org
>>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Zuoming Shi
>>>> President, UA Video Game Developers Club
>>>> President, UA Asian Music Club
>>>> Computer Science and Mathematics, University of Arizona
>>>>
>>>> _______________________________________________
>>>> Campus-uofa-staff mailing list
>>>> Campus-uofa-staff at lists.openhatch.org
>>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>>
>>>>
>>>
>>> _______________________________________________
>>> Campus-uofa-staff mailing list
>>> Campus-uofa-staff at lists.openhatch.org
>>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>>
>>>
>>
>>
>> --
>> Zuoming Shi
>> President, UA Video Game Developers Club
>> President, UA Asian Music Club
>> Computer Science and Mathematics, University of Arizona
>>
>> _______________________________________________
>> Campus-uofa-staff mailing list
>> Campus-uofa-staff at lists.openhatch.org
>> http://lists.openhatch.org/mailman/listinfo/campus-uofa-staff
>>
>>
>
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