I got word back from BCC, and they want some more details:
Will the laptop you are using have a VGA output?
Will the laptop need to be connected to a sound system? (music or
video)
Do you have you a completed agenda?
Which of the approved internal caterers are you using?
Jeff
On 12/15/2014 08:13 PM, Jeff Ames wrote:
> I've asked to book the Cove from 11 am to 6 pm on 1/31, just waiting for
> confirmation. If you think we'll need the room longer than that, we can
> probably extend it.
>
> Jeff
>
>
>
>> On Dec 15, 2014, at 20:05, Billy Lynch <wlynch92 at gmail.com
>> <mailto:wlynch92 at gmail.com>> wrote:
>>
>> I'll start reaching out to recent Alumni and see if I can get some
>> Google swag for the event. What's the expected headcount we are
>> shooting for?
>>
>> On Mon, Dec 15, 2014 at 8:02 PM, Prachi Pendse <prachirp at gmail.com
>> <mailto:prachirp at gmail.com>> wrote:
>>
>> Thank you for confirming! Looks like this is starting to come
>> together. I believe Jeff was booking the room. On my end I'm
>> reaching out to the Open Source Systems (OSS) group at Rutgers to
>> look for more mentors.
>>
>> Shauna, would you know if there is a video chat training session
>> between now and Jan 31st? Let me know,
>>
>> Prachi
>>
>>
>>
>> On Monday, December 15, 2014, Shauna Gordon-McKeon
>> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>> wrote:
>>
>> OpenHatch is fine with Jan 31st. And we're enthusiastic about
>> Banquet-style classrooms and group work.
>>
>>
>>
>> On Thu, Dec 4, 2014 at 10:43 PM, Jeff Ames
>> <jeff.ames at cs.rutgers.edu> wrote:
>>
>> I talked to someone in BCC, and they said that the Cove
>> should be available then, and we could have it set up a
>> variety of ways. Banquet style (round tables for ~6
>> people) might be good if people are working in groups, or
>> we could do something more classroom-esque. Cove fits
>> around 90 people, so it might be a bit big, but it's a
>> nice room. There are also smaller conference rooms we
>> could get. Any thoughts?
>>
>> If we're set on Jan 31, I can go ahead and try to make a
>> reservation.
>>
>> Jeff
>>
>>
>> On 11/25/14 17:23, Shauna Gordon-McKeon wrote:
>>
>> I think we had about 25 students last year and 3
>> mentors. This is a
>> little smaller than the typical OSCTC event. If we
>> could aim for 35
>> students and 8 mentors (4-5 students per mentor)
>> that'd be great. To do
>> that, we'll want to start reaching out to potential
>> mentors soon.
>>
>> I typically find mentors by doing the following:
>>
>> - Sending emails to our network of mentors
>> - Doing a google search for the university name and
>> "open source"/"free
>> software" (this turns up a lot of people!)
>> - Looking at local groups like python and linux user
>> groups, wordpress
>> groups, etc.
>> - Looking on github for people who list their location
>> as near the event
>>
>> The above is a bit of work but very worth it. It
>> would be great to
>> spend the next couple of weeks finding people and then
>> seeing when works
>> best for everyone, with a doodle poll perhaps.
>>
>> best
>> Shauna
>>
>>
>> On Sun, Nov 23, 2014 at 5:59 PM, Jeff Ames
>> <jeff.ames at cs.rutgers.edu
>> <mailto:jeff.ames at cs.rutgers.__edu>> wrote:
>>
>> Jan. 31 sounds good, though I may not be able to
>> be there personally.
>>
>> CSGSS can help with reserving a room if we need an
>> official group
>> sponsor.
>>
>> Out of curiosity, how many people were there last
>> year and are you
>> expecting more this year? There is a somewhat
>> larger class of MS
>> students this year, some of whom will probably be
>> interested in this.
>>
>> Jeff
>>
>>
>> On 11/20/14 20:38, Billy Lynch wrote:
>>
>> January 31st is fine with me. We'll need some
>> student org to
>> reserve a
>> room. We should aim for an open space instead
>> of a classroom
>> setup (like
>> how Core A was setup last year). It might be
>> nice to get the BCC
>> MPR or
>> Cove, otherwise I'd say the Cave might work
>> (though
>> presentations will
>> be harder). Thoughts?
>>
>> I can also help get mentors. Do we have an
>> idea of what we want
>> in terms
>> of headcount?
>>
>> Once we solidify the date I'll reach out to
>> Amy to order swag.
>>
>> On Thu, Nov 20, 2014 at 7:15 PM, Prachi Pendse
>> <prachirp at gmail.com <mailto:prachirp at gmail.com>
>> <mailto:prachirp at gmail.com
>> <mailto:prachirp at gmail.com>>> wrote:
>>
>> Hmm, to answer your points:
>>
>> I'd like it to be a full day workshop
>> like last time, on
>> Saturday
>> Jan 31st.
>> Not sure if we'll focus on any particular
>> domain or
>> project, or just
>> provide links to what's out there. Since
>> rooms and funding
>> should
>> not be too much trouble, mentors are
>> probably the bottleneck.
>>
>> Billy, are you available to mentor on the
>> 31st? I can ask V
>> if he's
>> free tomorrow. I know there are a lot of
>> Rutgers alumni in
>> NYC who
>> could potentially mentor, but I
>> personally know very few of
>> them.
>>
>> Shauna, would you give me more details on
>> when OpenHatch
>> runs the
>> videochat trainings. I will do my best to
>> attend.
>>
>> -Prachi
>>
>>
>>
>> On Thursday, November 20, 2014, Shauna
>> Gordon-McKeon
>> <shaunagm at gmail.com
>> <mailto:shaunagm at gmail.com>
>> <mailto:shaunagm at gmail.com
>> <mailto:shaunagm at gmail.com>>> wrote:
>>
>> We've been running remote events for
>> about a year now,
>> and we've
>> found that getting a group of local
>> mentors together is
>> far more
>> important than whether an OpenHatch
>> representative is
>> available
>> on the day of. We've run 24 events,
>> only 8 of which
>> have had me
>> or Asheesh (co-founder of OpenHatch)
>> at them. When helping
>> remotely, the average event does not
>> ask me for help
>> even once,
>> and I've never had an event need my
>> help more than once
>> that I
>> can remember.
>>
>> For these reasons, I suggest the
>> following process:
>>
>> - Come up with an overall sense of
>> what you want the
>> event to
>> be. A full day workshop? A series
>> of project nights with
>> tutorials? Focused on a particular
>> domain (open
>> science, open
>> hardware, etc) or a particular project?
>>
>> - Once the broad outlines are figured
>> out, and you've
>> got a good
>> sense of who you'll ask re: room and
>> funding, start
>> reaching out
>> to mentors. I can definitely help at
>> this stage, as we
>> have
>> both a network of known mentors as
>> well as several
>> different
>> effective strategies for finding
>> people. Get a group
>> of people
>> interested and then see which dates
>> work for them.
>>
>> - Pick a date, hopefully one that
>> we'll be available
>> for, but if
>> not, that's fine.
>>
>> - We can work together, along with
>> whatever mentors are
>> interested in doing organizational
>> work, to plan the event.
>> OpenHatch will be running regular
>> remote videochat
>> trainings as
>> well, which any interested mentors
>> can take.
>>
>> I recommend giving this process two
>> full months,
>> although it can
>> definitely be done on a shorter time
>> frame. If you're
>> hoping
>> for the last weekend in January, then
>> we should get
>> started soon.
>>
>> On Thu, Nov 20, 2014 at 1:54 PM,
>> Prachi Pendse
>> <prachirp at gmail.com
>> <mailto:prachirp at gmail.com>> wrote:
>>
>> Time to rejuvenate this thread
again.
>>
>> Shauna, do you have a better idea
>> of what Open
>> Hatch events
>> are scheduled for January or
>> February?
>>
>> I have a better idea of how my
>> schedule looks like
>> for next
>> semester. The weekend from Jan
>> 30th-Feb 1st works
>> best for
>> me, and it's also before midterms
>> start around
>> mid-Feb, so
>> let me know how that weekend
>> would fit with your
>> other open
>> source events,
>>
>> Prachi
>>
>>
>>
>> On Mon, Sep 22, 2014 at 4:44 PM,
>> Prachi Pendse
>> <prachirp at gmail.com
>> <mailto:prachirp at gmail.com>> wrote:
>>
>> That's fine. Let me know!
>>
>> -Prachi
>>
>> On Mon, Sep 22, 2014 at 3:20
>> PM, Shauna
>> Gordon-McKeon
>> <shaunagm at gmail.com
>> <mailto:shaunagm at gmail.com>> wrote:
>>
>> We probably won't pick
>> dates for the
>> winter/spring
>> until around November, at
>> which point we'll
>> contact
>> you (and other schools
>> which asked to wait
>> until the
>> winter/spring). Will
>> that work for you?
>>
>> On Sat, Sep 20, 2014 at
>> 11:18 PM, Prachi Pendse
>> <prachirp at gmail.com
>> <mailto:prachirp at gmail.com>> wrote:
>>
>> That's fine by me. Do
>> you have dates
>> that Open
>> Hatch is running
>> workshops on for next
>> year, or
>> when the schedule
>> will come out?
>>
>> -Prachi
>>
>> On Fri, Sep 19, 2014
>> at 5:10 PM, Shauna
>> Gordon-McKeon
>> <shaunagm at gmail.com
>> <mailto:shaunagm at gmail.com>> wrote:
>>
>> It sounds like
>> Billy has a
>> preference for
>> early spring and
>> everyone else is
>> indifferent, so
>> shall we switch to
>> early spring?
>>
>> On Thu, Sep 18,
>> 2014 at 5:07 PM, Prachi
>> Pendse
>> <prachirp at gmail.com
>> <mailto:prachirp at gmail.com>> wrote:
>>
>> I don't have
>> a preference
>> either. Early
>> February is
>> fine as well.
>>
>> -Prachi
>>
>> On Wed, Sep
>> 17, 2014 at 8:28
>> PM, Sri
>> Raga Velagapudi
>>
>> <sriraga.velagapudi at gmail.com
>> <mailto:sriraga.velagapudi at __gmail.com>> wrote:
>>
>> I will
>> let Prachi and Billy
>> decide
>> on the
>> date. Early Jan sounds
>>
>> reasonable to me, unless
>> Prachi has
>> strong
>> sentiments against it.
>>
>> As for
>> Google sponsorship,
>> if we
>> have a
>> separate Google sign
>> up sheet
>> (like the
>> chromebooks we
>> have at the
>> RU
>> events, Billy) and do
>> little 5
>> min
>> "Google and Open
>> Source" prezo,
>>
>> sponsorship should not be a
>> problem.
>>
>> Billy:
>> Send Amy an email
>> soon (so
>> they can
>> adjust their 2015
>> budgets
>> if
>> needed) asking for money for
>> food,
>> shwag for travel
>> costs for
>> mentors.
>> Let Amy know it is
>> similar
>> to an
>> event I ran last
>> year. CC me
>> on the
>> email so I can jump
>> in if
>> need be.
>>
>> Good luck!
>>
>> Sri
>>
>>
>> On Wed,
>> Sep 17, 2014 at
>> 4:03 PM,
>> Billy Lynch
>> <wlynch92 at gmail.com
>> <mailto:wlynch92 at gmail.com>> wrote:
>>
>>
>> Spring semester starts
>> 1/20 so
>> if we
>> could hit one of
>> the first
>> weeks
>> of February that
>> would be
>>
>> perfect =]
>>
>> On
>> Wed, Sep 17, 2014 at
>> 3:50 PM,
>>
>> Shauna Gordon-McKeon
>>
>> <shaunagm at gmail.com
>> <mailto:shaunagm at gmail.com>> wrote:
>>
>>
>> I'm happy to move
>> this to
>>
>> the spring if
>> that's what
>>
>> you prefer.
>> Prachi, do you
>>
>> have a preference?
>>
>>
>> We will likely not
>> start
>>
>> running events
>> again in 2015
>>
>> until February.
>> Will that
>>
>> be early enough in
>> the semester?
>>
>>
best
>>
>> Shauna
>>
>>
>> On Wed, Sep 17,
>> 2014 at 3:25
>>
>> PM, Billy Lynch
>>
>> <wlynch92 at gmail.com
>> <mailto:wlynch92 at gmail.com>> wrote:
>>
>>
>> For those who don't
>>
>> know, I am no
>> longer at
>>
>> Rutgers and am
>> now at
>>
>> Google NY, so I
>> should
>>
>> be able to take
>> over
>>
>> Sri's
>> responsibilities.
>>
>>
>> Prachi- I
>> handed those
>>
>> off to the new
>> USACS
>>
>> president Katie
>>
>> Poskaitis (cc-ed)
>>
>>
>> As for room,
>> Core A or
>>
>> even the new
>> expanded
>>
>> Cave might work.
>>
>>
>> Something I was
>>
>> discussing with Sri
>>
>> offline last
>> week was
>>
>> potentially
>> moving the
>>
>> event to very early
>>
>> spring
>> semester. I am
>>
>> not sure how set in
>>
>> stone those
>> original
>>
>> dates are, but
>> I think
>>
>> there will be
>> benefits
>>
>> for both us and
>> students
>>
>> if we change
>> the date.
>>
>> The main motivation
>>
>> behind this was
>> 1) to
>>
>> piggyback off
>> of the
>>
>> popularity of
>> student
>>
>> hackathons and
>> 2) to
>>
>> take advantage of
>>
>> beginning of
>> semester
>>
>> motivation.
>>
>>
>> 1)
>> HackPrinceton and
>>
>> HackRPI
>>
>> <http://mlh.io/seasons/f2014/____events
>> <http://mlh.io/seasons/f2014/__events>
>>
>> <http://mlh.io/seasons/f2014/__events
>> <http://mlh.io/seasons/f2014/events>>> fall
>>
>> on the same
>> weekend.
>>
>> Though we are
>> primarily
>>
>> trying to target
>>
>> beginners,
>> students are
>>
>> being
>> encouraged more
>>
>> and more to
>> attend these
>>
>> events to
>> learn. Since
>>
>> these 2 events are
>>
>> fairly close to
>> Rutgers
>>
>> (and it is
>> become fairly
>>
>> common for
>> hackathons to
>>
>> charter a bus
>> to bring
>>
>> students to the
>> event),
>>
>> I am slightly
>> concerned
>>
>> that this might
>> draw
>>
>> away some of
>> the people
>>
>> we want to
>> reach. By
>>
>> moving to the
>> start of
>>
>> the semester we
>> can get
>>
>> ahead of most
>> spring
>>
>> hackathons and
>> promote
>>
>> skills that
>> students can
>>
>> then use at
>> these events.
>>
>>
>> 2) From running
>> these
>>
>> types of events
>> in the
>>
>> past, I have
>> found that
>>
>> events targeted
>> towards
>>
>> beginners are
>> much more
>>
>> effective when
>> they are
>>
>> in the start of the
>>
>> semester. This
>> is when
>>
>> students have
>> more free
>>
>> time (since
>> they don't
>>
>> have
>> assignments yet)
>>
>> and are
>> motivated to
>>
>> learn new
>> things that
>>
>> can help them
>> in the
>>
>> upcoming
>> semester. I
>>
>> think an event
>> like this
>>
>> would be much more
>>
>> successful and
>> useful to
>>
>> students if ran
>> at the
>>
>> start of the
>> semester
>>
>> rather than
>> towards the
>>
>> end (especially
>> since
>>
>> USACS tends to
>> run a
>>
>> very similar event
>>
>> covering VCS/Github
>>
>> workflows).
>>
>>
>> These were just
>> a few
>>
>> thoughts I had.
>> If we
>>
>> still want to
>> run with
>>
>> the Nov 16th
>> date that
>>
>> is perfectly fine.
>>
>>
>> On Wed, Sep 17,
>> 2014 at
>>
>> 2:53 PM, Prachi
>> Pendse
>>
>> <prachirp at gmail.com
>> <mailto:prachirp at gmail.com>> wrote:
>>
>>
>> Yes, we can
>> move the
>>
>> tables.
>> Billy, who
>>
>> has all the
>> USACS
>>
>> power strips n
>>
>> things now?
>>
>>
>> -Prachi
>>
>>
>> On Wed, Sep
>> 17, 2014
>>
>> at 2:50 PM,
>> Shauna
>>
>> Gordon-McKeon
>>
>> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>>
>>
>>
>> wrote:
>>
>>
>> The
>> tables were
>>
>> moveable,
>>
>> right?
>> It would
>>
>> be nice
>> to do
>>
>> more
>> group work
>>
>> since
>> we'll have
>>
>> more
>> mentors,
>>
>> and
>>
>> rearrangeable
>>
>> tables are
>>
>> pretty
>> key given
>>
>> that
>> that room
>>
>> is so
>> long and thin.
>>
>>
>> If so:
>> yes, that
>>
>> room is
>> good. :)
>>
>>
>> best
>>
>> Shauna
>>
>>
>> On Wed,
>> Sep 17,
>>
>> 2014 at
>> 2:45 PM,
>>
>> Prachi
>> Pendse
>>
>> <prachirp at gmail.com <mailto:prachirp at gmail.com>>
>>
>> wrote:
>>
>>
>> The
>> room we
>>
>> had
>> last
>>
>> time was
>>
>> fine right?
>>
>> I
>> will check
>>
>> and
>> book it
>>
>> tonight if
>>
>> it's available.
>>
>>
>> -Prachi
>>
>>
>> On
>> Wed, Sep
>>
>> 17,
>> 2014 at
>>
>> 2:42 PM,
>>
>> Shauna
>>
>> Gordon-McKeon <shaunagm at gmail.com
>> <mailto:shaunagm at gmail.com>>
>>
>>
>> wrote:
>>
>>
>> Sri -
>>
>> We've
>>
>> talked
>>
>> off
>>
>> list,
>>
>> but let
>>
>> me say
>>
>> again:
>>
>> congratulations
>>
>> on your
>>
>> move.
>>
>> :)
>>
>> I'm
>>
>> sorry
>>
>> you
>>
>> won't be
>>
>> able to
>>
>> participate
>>
>> in the
>>
>> event,
>>
>> but your
>>
>> decision
>>
>> totally
>>
>> makes
>>
>> sense.
>>
>> Will
>>
>> Google
>>
>> still be
>>
>> able to
>>
>> sponsor
>>
>> the
>>
>> event
>>
>> given
>>
>> this change?
>>
>>
>> Prachee,
>>
>> Billy -
>>
>> are you
>>
>> still
>>
>> good to
>>
>> lead the
>>
>> event?
>>
>> If so,
>>
>> let's
>>
>> take
>>
>> care of
>>
>> the
>>
>> basics
>>
>> so I can
>>
>> start
>>
>> finding
>>
>> you
>>
>> mentors
>>
>> and
>>
>> helpers.
>>
>> (We
>>
>> didn't
>>
>> have any
>>
>> besides
>>
>> Sri and
>>
>> myself
>>
>> last
>>
>> time,
>>
>> due to
>>
>> the day
>>
>> of the
>>
>> week we
>>
>> ran it
>>
>> on, but
>>
>> on a
>>
>> weekend
>>
>> we
>>
>> should
>>
>> have
>>
>> much
>>
>> better
>>
>> luck.)
>>
>> The
>>
>> next
>>
>> step is
>>
>> figuring
>>
>> out what
>>
>> room to
>>
>> book,
>>
>> and
>>
>> booking it.
>>
>>
>> best
>>
>> Shauna
>>
>>
>>
>>
>> On Wed,
>>
>> Sep 3,
>>
>> 2014 at
>>
>> 7:53 PM,
>>
>> Sri Raga
>>
>> Velagapudi
>>
>> <sriraga.velagapudi at gmail.com
>> <mailto:sriraga.velagapudi at __gmail.com>>
>>
>>
>> wrote:
>>
>>
>> Hello folks,
>>
>>
>> Apologies
>>
>> for
>>
>> being off
>>
>> the
>>
>> radar.
>>
>> I
>>
>> have
>>
>> an
>>
>> upcoming
>>
>> launch
>>
>> followed
>>
>> by a
>>
>> performance
>>
>> eval
>>
>> cycle followed
>>
>> by a
>>
>> giant move
>>
>> to
>>
>> the
>>
>> west
>>
>> coast (yay!).
>>
>> So I
>>
>> won't be
>>
>> able
>>
>> to
>>
>> help. :(
>>
>>
>> Good
>>
>> luck
>>
>> with
>>
>> everything
>>
>> and
>>
>> stay
>>
>> I'm
>>
>> touch.
>>
>>
>> Sri
>>
>>
>> On
>>
>> Sep
>>
>> 3,
>>
>> 2014
>>
>> 6:35
>>
>> PM,
>>
>> "Shauna
>>
>> Gordon-McKeon"
>>
>> <shaunagm at gmail.com
>> <mailto:shaunagm at gmail.com>>
>>
>>
>> wrote:
>>
>>
>> Okay,
>>
>> I've
>>
>> written
>>
>> down
>>
>> the
>>
>> 16th
>>
>> for
>>
>> the
>>
>> date.
>>
>> Happy
>>
>> to
>>
>> change
>>
>> it
>>
>> again
>>
>> if
>>
>> needed,
>>
>> on
>>
>> my
>>
>> end.
>>
>>
>> What
>>
>> is
>>
>> the
>>
>> process
>>
>> for
>>
>> getting
>>
>> a room
>>
>> for
>>
>> that
>>
>> date?
>>
>>
>>
>>
>>
>>
>> On
>>
>> Wed,
>>
>> Sep
>>
>> 3,
>>
>> 2014
>>
>> at
>>
>> 3:17
>>
>> PM,
>>
>> Prachi
>>
>> Pendse
>>
>> <prachirp at gmail.com
>> <mailto:prachirp at gmail.com>>
>>
>>
>> wrote:
>>
>>
>> There's
>>
>> a football
>>
>> game
>>
>> against
>>
>> Indiana
>>
>> on
>>
>> Saturday
>>
>> the
>>
>> 15th
>>
>> so
>>
>> our
>>
>> event
>>
>> should
>>
>> be
>>
>> on
>>
>> the
>>
>> 16th.
>>
>>
>> -Prachi
>>
>>
>>
>>
>>
>> On
>>
>> Mon,
>>
>> Sep
>>
>> 1,
>>
>> 2014
>>
>> at
>>
>> 5:21
>>
>> PM,
>>
>> Shauna
>>
>> Gordon-McKeon
>>
>> <shaunagm at gmail.com
>> <mailto:shaunagm at gmail.com>>
>>
>> wrote:
>>
>>
>> Hi
>>
>> folks,
>>
>>
>> Any
>>
>> further
>>
>> thoughts
>>
>> on
>>
>> the
>>
>> 15th
>>
>> vs
>>
>> the
>>
>> 16th?
>>
>> We
>>
>> can
>>
>>
>>
>> _______________________________________________
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>> Campus-rutgers-staff at lists.openhatch.org
>> <mailto:Campus-rutgers-staff at lists.openhatch.org>
>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>
>> _______________________________________________
>> Campus-rutgers-staff mailing list
>> Campus-rutgers-staff at lists.openhatch.org
>> <mailto:Campus-rutgers-staff at lists.openhatch.org>
>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>
>
>
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