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[Campus-rutgers-staff] bringing Open Source Comes to Campus back to Rutgers

Shauna Gordon-McKeon shaunagm at gmail.com
Fri Sep 19 21:10:13 UTC 2014 

It sounds like Billy has a preference for early spring and everyone else is
indifferent, so shall we switch to early spring?

On Thu, Sep 18, 2014 at 5:07 PM, Prachi Pendse <prachirp at gmail.com> wrote:

> I don't have a preference either. Early February is fine as well.
>
> -Prachi
>
> On Wed, Sep 17, 2014 at 8:28 PM, Sri Raga Velagapudi <
> sriraga.velagapudi at gmail.com> wrote:
>
>> I will let Prachi and Billy decide on the date. Early Jan sounds
>> reasonable to me, unless Prachi has strong sentiments against it.
>>
>> As for Google sponsorship, if we have a separate Google sign up sheet
>> (like the chromebooks we have at the RU events, Billy) and do little 5 min
>> "Google and Open Source" prezo, sponsorship should not be a problem.
>>
>> Billy: Send Amy an email soon (so they can adjust their 2015 budgets if
>> needed) asking for money for food, shwag for travel costs for mentors. Let
>> Amy know it is similar to an event I ran last year. CC me on the email so I
>> can jump in if need be.
>>
>> Good luck!
>>
>> Sri
>>
>>
>> On Wed, Sep 17, 2014 at 4:03 PM, Billy Lynch <wlynch92 at gmail.com> wrote:
>>
>>> Spring semester starts 1/20 so if we could hit one of the first weeks of
>>> February that would be perfect =]
>>>
>>> On Wed, Sep 17, 2014 at 3:50 PM, Shauna Gordon-McKeon <
>>> shaunagm at gmail.com> wrote:
>>>
>>>> I'm happy to move this to the spring if that's what you prefer.
>>>>  Prachi, do you have a preference?
>>>>
>>>> We will likely not start running events again in 2015 until February.
>>>>  Will that be early enough in the semester?
>>>>
>>>> best
>>>> Shauna
>>>>
>>>> On Wed, Sep 17, 2014 at 3:25 PM, Billy Lynch <wlynch92 at gmail.com>
>>>> wrote:
>>>>
>>>>> For those who don't know, I am no longer at Rutgers and am now at
>>>>> Google NY, so I should be able to take over Sri's responsibilities.
>>>>>
>>>>> Prachi- I handed those off to the new USACS president Katie Poskaitis
>>>>> (cc-ed)
>>>>>
>>>>> As for room, Core A or even the new expanded Cave might work.
>>>>>
>>>>> Something I was discussing with Sri offline last week was potentially
>>>>> moving the event to very early spring semester. I am not sure how set in
>>>>> stone those original dates are, but I think there will be benefits for both
>>>>> us and students if we change the date. The main motivation behind this was
>>>>> 1) to piggyback off of the popularity of student hackathons and 2) to take
>>>>> advantage of beginning of semester motivation.
>>>>>
>>>>> 1) HackPrinceton and HackRPI <http://mlh.io/seasons/f2014/events> fall
>>>>> on the same weekend. Though we are primarily trying to target beginners,
>>>>> students are being encouraged more and more to attend these events to
>>>>> learn. Since these 2 events are fairly close to Rutgers (and it is become
>>>>> fairly common for hackathons to charter a bus to bring students to the
>>>>> event), I am slightly concerned that this might draw away some of the
>>>>> people we want to reach. By moving to the start of the semester we can get
>>>>> ahead of most spring hackathons and promote skills that students can then
>>>>> use at these events.
>>>>>
>>>>> 2) From running these types of events in the past, I have found that
>>>>> events targeted towards beginners are much more effective when they are in
>>>>> the start of the semester. This is when students have more free time (since
>>>>> they don't have assignments yet) and are motivated to learn new things that
>>>>> can help them in the upcoming semester. I think an event like this would be
>>>>> much more successful and useful to students if ran at the start of the
>>>>> semester rather than towards the end (especially since USACS tends to run a
>>>>> very similar event covering VCS/Github workflows).
>>>>>
>>>>> These were just a few thoughts I had. If we still want to run with the
>>>>> Nov 16th date that is perfectly fine.
>>>>>
>>>>> On Wed, Sep 17, 2014 at 2:53 PM, Prachi Pendse <prachirp at gmail.com>
>>>>> wrote:
>>>>>
>>>>>> Yes, we can move the tables. Billy, who has all the USACS power
>>>>>> strips n things now?
>>>>>>
>>>>>> -Prachi
>>>>>>
>>>>>> On Wed, Sep 17, 2014 at 2:50 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> The tables were moveable, right?  It would be nice to do more group
>>>>>>> work since we'll have more mentors, and rearrangeable tables are pretty key
>>>>>>> given that that room is so long and thin.
>>>>>>>
>>>>>>> If so: yes, that room is good.  :)
>>>>>>>
>>>>>>> best
>>>>>>> Shauna
>>>>>>>
>>>>>>> On Wed, Sep 17, 2014 at 2:45 PM, Prachi Pendse <prachirp at gmail.com>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> The room we had last time was fine right? I will check and book it
>>>>>>>> tonight if it's available.
>>>>>>>>
>>>>>>>> -Prachi
>>>>>>>>
>>>>>>>> On Wed, Sep 17, 2014 at 2:42 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>
>>>>>>>>> Sri - We've talked off list, but let me say again: congratulations
>>>>>>>>> on your move.  :)  I'm sorry you won't be able to participate in the event,
>>>>>>>>> but your decision totally makes sense.  Will Google still be able to
>>>>>>>>> sponsor the event given this change?
>>>>>>>>>
>>>>>>>>> Prachee, Billy - are you still good to lead the event?  If so,
>>>>>>>>> let's take care of the basics so I can start finding you mentors and
>>>>>>>>> helpers.  (We didn't have any besides Sri and myself last time, due to the
>>>>>>>>> day of the week we ran it on, but on a weekend we should have much better
>>>>>>>>> luck.)  The next step is figuring out what room to book, and booking it.
>>>>>>>>>
>>>>>>>>> best
>>>>>>>>> Shauna
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Wed, Sep 3, 2014 at 7:53 PM, Sri Raga Velagapudi <
>>>>>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Hello folks,
>>>>>>>>>>
>>>>>>>>>> Apologies for being off the radar. I have an upcoming launch
>>>>>>>>>> followed by a performance eval cycle followed by a giant move to the west
>>>>>>>>>> coast (yay!). So I won't be able to help. :(
>>>>>>>>>>
>>>>>>>>>> Good luck with everything and stay I'm touch.
>>>>>>>>>>
>>>>>>>>>> Sri
>>>>>>>>>> On Sep 3, 2014 6:35 PM, "Shauna Gordon-McKeon" <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Okay, I've written down the 16th for the date.  Happy to change
>>>>>>>>>>> it again if needed, on my end.
>>>>>>>>>>>
>>>>>>>>>>> What is the process for getting a room for that date?
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>> On Wed, Sep 3, 2014 at 3:17 PM, Prachi Pendse <
>>>>>>>>>>> prachirp at gmail.com> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> There's a football game against Indiana on Saturday the 15th so
>>>>>>>>>>>> our event should be on the 16th.
>>>>>>>>>>>>
>>>>>>>>>>>> -Prachi
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Mon, Sep 1, 2014 at 5:21 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Hi folks,
>>>>>>>>>>>>>
>>>>>>>>>>>>> Any further thoughts on the 15th vs the 16th?  We can save
>>>>>>>>>>>>> most of our planning for later, when we have more time for it, but we
>>>>>>>>>>>>> should get the date + location figured out as early as possible, so that we
>>>>>>>>>>>>> can tell mentors, students, etc to save the date.
>>>>>>>>>>>>>
>>>>>>>>>>>>> best
>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Thu, Aug 7, 2014 at 6:01 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> It sounds like November would be best, then.  Perhaps Sri and
>>>>>>>>>>>>>> the people she's reaching out to will have a preference between Sat the
>>>>>>>>>>>>>> 15th and Sun the 16th.  If we are going with a November date, that will
>>>>>>>>>>>>>> leave plenty of time to organize, so no worries about having to wait until
>>>>>>>>>>>>>> September to pick a room, etc.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> ~ Shauna
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Thu, Aug 7, 2014 at 5:59 PM, Prachi Pendse <
>>>>>>>>>>>>>> prachirp at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> The Fall 2014 Rutgers Hackathon is on Oct 11/12 last I heard
>>>>>>>>>>>>>>> so either late Oct or early Nov will give me a chance to advertise there. I
>>>>>>>>>>>>>>> don't have any preference as to date.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> I can't really tell you much about how much help I can get
>>>>>>>>>>>>>>> for organizing from the Rutgers side until I get back to campus, so more
>>>>>>>>>>>>>>> details on my end will have to wait till September.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> -Prachi
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Thu, Aug 7, 2014 at 2:48 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Sounds great.  Let me know what seems best.  Prachi, do you
>>>>>>>>>>>>>>>> have a preference?
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Wed, Aug 6, 2014 at 5:55 AM, Sri Raga Velagapudi <
>>>>>>>>>>>>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Things will be a bit crazy for me up until the grace
>>>>>>>>>>>>>>>>> hopper conf in Oct. Am OK with either late Oct or early Nov. I will check
>>>>>>>>>>>>>>>>> with my mom and a few others who might be able to help out.
>>>>>>>>>>>>>>>>>  On Jul 30, 2014 6:05 PM, "Shauna Gordon-McKeon" <
>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Hi Prachi and Sri,
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Just wanted to check in and see if you're still
>>>>>>>>>>>>>>>>>> interested in running an event.  I understand that it's a bit different to
>>>>>>>>>>>>>>>>>> have me there personally running things, vs having my help from afar.  If
>>>>>>>>>>>>>>>>>> running a full day event seems like too much, you could also break down the
>>>>>>>>>>>>>>>>>> curriculum into pieces and do a few "open source nights".
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Here is the template curriculum for the fall:
>>>>>>>>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> As you can see, we've got online, self-guided versions of
>>>>>>>>>>>>>>>>>> the entire event, so you won't necessarily have to present any of the
>>>>>>>>>>>>>>>>>> material yourselves (although we also have presenter-led versions).
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Tue, Jul 15, 2014 at 10:36 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> My apologies for not being entirely clear.  I'm actually
>>>>>>>>>>>>>>>>>>> running no events personally this fall - in order to scale up and run
>>>>>>>>>>>>>>>>>>> events everywhere we've been invited, we've put all of our materials online
>>>>>>>>>>>>>>>>>>> and are helping our local organizers run the events using them.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> An event this fall would likely get many more mentors
>>>>>>>>>>>>>>>>>>> than last time, since it would be on a weekend and not a weekday.  (We
>>>>>>>>>>>>>>>>>>> typically get 8 or 10 mentors per event -- Rutgers had in fact the fewest
>>>>>>>>>>>>>>>>>>> mentors we've ever run with.)  We're also creating self-guided versions of
>>>>>>>>>>>>>>>>>>> all of our curriculum, so even if we can't find a mentor to teach a
>>>>>>>>>>>>>>>>>>> section, students can still learn it.  So while a local organizer does have
>>>>>>>>>>>>>>>>>>> to "run" the event in terms of getting it started on time, announcing
>>>>>>>>>>>>>>>>>>> lunch, etc, they don't have to present any material unless they want to.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Let me know if you're still interested in running an
>>>>>>>>>>>>>>>>>>> event.  Happy to talk more about the details.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Tue, Jul 15, 2014 at 9:23 AM, Sri Raga Velagapudi <
>>>>>>>>>>>>>>>>>>> sriraga.velagapudi at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Yup. I should be able to get us sponsorship. Let me
>>>>>>>>>>>>>>>>>>>> send out a few emails.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Shauna: I assume you will be running the sessions?
>>>>>>>>>>>>>>>>>>>> On Jul 15, 2014 3:26 AM, "Prachi Pendse" <
>>>>>>>>>>>>>>>>>>>> prachirp at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Nice to hear from you again. Yes, I would be available
>>>>>>>>>>>>>>>>>>>>> to organize an event again, and can probably reserve space for two full
>>>>>>>>>>>>>>>>>>>>> days and hopefully have enough people to help out. I will need to check on
>>>>>>>>>>>>>>>>>>>>> the dates though to check that there won't be conflicts with other events.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Sri, would Google sponsor it again?
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> -Prachi
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Fri, Jul 11, 2014 at 1:18 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Hi Prachi and Sri,
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Last fall you helped us bring our introductory open
>>>>>>>>>>>>>>>>>>>>>> source event, Open Source Comes to Campus, to your Rutgers.  Since then
>>>>>>>>>>>>>>>>>>>>>> we’ve done a lot of work improving our curriculum and our event-planning
>>>>>>>>>>>>>>>>>>>>>> process.  We’d love to have another, even better Open Source Comes to
>>>>>>>>>>>>>>>>>>>>>> Campus event at Rutgers!
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Some of the major changes we’ve made:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>    We are no longer running events personally,
>>>>>>>>>>>>>>>>>>>>>>    though OpenHatch people still frequently attend events as mentors.  This
>>>>>>>>>>>>>>>>>>>>>>    means we need one or more local people to take on the role of lead
>>>>>>>>>>>>>>>>>>>>>>    organizer.  Could it be you?
>>>>>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>    To aid in the above, we’ve put all of our
>>>>>>>>>>>>>>>>>>>>>>    curriculum and logistics information online.  For instance, this
>>>>>>>>>>>>>>>>>>>>>>    trello board
>>>>>>>>>>>>>>>>>>>>>>    <https://trello.com/b/UazH4j3s/osctc-template>
>>>>>>>>>>>>>>>>>>>>>>    lists the specific tasks that need to be done for a typical event (though
>>>>>>>>>>>>>>>>>>>>>>    your event may have different needs).
>>>>>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>    We provide help in a number of other ways, as
>>>>>>>>>>>>>>>>>>>>>>    listed on the program website
>>>>>>>>>>>>>>>>>>>>>>    <http://campus.openhatch.org/>, you can find the
>>>>>>>>>>>>>>>>>>>>>>    details of what’s involved in running a full day event, and how we can
>>>>>>>>>>>>>>>>>>>>>>    support you.
>>>>>>>>>>>>>>>>>>>>>>    -
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>    We’re creating self-guided versions of our entire
>>>>>>>>>>>>>>>>>>>>>>    curriculum.  This means, practically, that you’ll never have to worry about
>>>>>>>>>>>>>>>>>>>>>>    a mentor dropping out and having to teach something you’re not comfortable
>>>>>>>>>>>>>>>>>>>>>>    with yourself -- you and the attendees of your event can always go through
>>>>>>>>>>>>>>>>>>>>>>    self-guided versions together.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> There’s plenty of other changes that I think make our
>>>>>>>>>>>>>>>>>>>>>> events even better!  I’m happy to answer any questions you have about this.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> A practical note: this fall, we will be running
>>>>>>>>>>>>>>>>>>>>>> events on three weekends:  September 13th & 14th, October
>>>>>>>>>>>>>>>>>>>>>> 18th & 19th, and November 15th & 16th.  We
>>>>>>>>>>>>>>>>>>>>>> understand that the process for reserving space varies from school to
>>>>>>>>>>>>>>>>>>>>>> school.  Please let us know if you’re generally interested in running an
>>>>>>>>>>>>>>>>>>>>>> event and we’ll figure out together which, if any, of those weekends will
>>>>>>>>>>>>>>>>>>>>>> work for you.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Looking forward to hearing back from you!
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>>>>> Campus-rutgers-staff mailing list
>>>>>>>>>>>>>>>>>>>>>> Campus-rutgers-staff at lists.openhatch.org
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> _______________________________________________
>>>>>>>>>>>>>>>>>>>>> Campus-rutgers-staff mailing list
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>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> _______________________________________________
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>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
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>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-rutgers-staff
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> _______________________________________________
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>>>>>>>>>>>>>>>>
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>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
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>>>>>>>>>>>>>>
>>>>>>>>>>>>>
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>>>>>>>>>
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>>>>>
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