[Campus-purdue-staff] bringing Open Source Comes to Campus back to Purdue

Sun Oct 5 05:26:11 UTC 2014

Hi Shauna and Lauren!

Sorry for the delayed reply. It's a pleasure to meet you too! So, this is the first time I'm a part of CSWN and I'm a little unsure about what I'm responsible for. I will starting working on sending out mails to create publicity for the event. I

Is it possible for me to meet you'll to get a more clear idea about this event?

Thanks,
Eehita Parameswaran

----- Original Message -----
From: "Lauren M Stuart" <lstuart at purdue.edu>
To: "Shauna Gordon-McKeon" <shaunagm at gmail.com>
Cc: eparames at purdue.edu, campus-purdue-staff at lists.openhatch.org
Sent: Friday, October 3, 2014 5:42:07 PM
Subject: Re: bringing Open Source Comes to Campus back to Purdue

That's correct -- I have a workshop in Mississippi, the travel plans for which might interfere with Sunday the 16th and definitely Saturday the 15th. I'll know more soon. But the previous weekend would work for me. 

Lauren

----- Original Message -----
From: "Shauna Gordon-McKeon" <shaunagm at gmail.com>
To: "Lauren M Stuart" <lstuart at purdue.edu>, campus-purdue-staff at lists.openhatch.org
Cc: eparames at purdue.edu
Sent: Friday, October 3, 2014 5:05:21 PM
Subject: Re: bringing Open Source Comes to Campus back to Purdue

Also, I've tentatively put you down for Sun Nov 16th. Lauren, did I read correctly that you won't be able to attend that? Is there a different day that would work for you? We might be running events the weekend before as well - we may be able to hold the Purdue event then. 

On Fri, Oct 3, 2014 at 5:04 PM, Shauna Gordon-McKeon < shaunagm at gmail.com > wrote: 

Hi Eehita - pleasure to virtually meet you. I've added you to the mailing list (CC'd above). 

I think generally Sunday is better for us (in terms of student participation, anyway). I've just made a room reservation application for a central place on campus for Sunday -- it has tables, chairs, and a few more electrical outlets than we did last time. 

Oh gosh the electrical outlets. Flashbacks! Yes, let's try to get a slightly more appropriate room this time - although it worked out fine in the end. :) 

So -- last year we organized via Google Docs and a mailing list, but since you use Trello now (?) what do I need to do to get us started? Do you anticipate being as involved in the organizing (mailing) this year as last? All the old mailing list information should still be relevant, and I have (currently Facebook-only) contacts at a couple of women-in-* groups to (hopefully) make sure the message gets out in that direction. The PLUG (Purdue Linux Users' Group) is going to help out with advertising and may be able to provide mentors from their student members, too. 

I've created a board for the event, and invited you both to join it: https://trello.com/b/DJa8TmiM/purdue 

I can definitely help with the mailing, but I'd like you folks to take the lead role. So feel free to say, "Shauna, can you customize and send publicity emails to these 10 departments", for instance, but you'll have to actively ask me to do it. :) That goes for pretty much all aspects of organizing the event: I am happy to help where needed, but I'll wait for you to ask. (Mostly. Sometimes I also send emails like "Did you remember to send out reminder emails?" or "Maybe we should talk about food"). 

The Trello board should help us delegate responsibility between the three of us and make sure everything gets done. :) 

Lauren 

----- Original Message ----- 
From: "Shauna Gordon-McKeon" < shaunagm at gmail.com > 
To: "Lauren Marie Stuart" < lstuart at purdue.edu > 

Sent: Thursday, October 2, 2014 5:40:02 PM 
Subject: Re: bringing Open Source Comes to Campus back to Purdue 

Hi Lauren, 

Bumping this thread up, as it would be good to touch base. How did your organizational meeting go? 

- Shauna 

On Wed, Sep 17, 2014 at 2:26 PM, Shauna Gordon-McKeon < shaunagm at gmail.com > wrote: 

Hi Lauren, 

How did the organizational meeting go? Were you able to settle on a date? 

~ Shauna 

On Mon, Sep 1, 2014 at 4:32 PM, Shauna Gordon-McKeon < shaunagm at gmail.com > wrote: 

Yeah, there are elements of OSCTC that would really fit in a hackathon, and I'm all for having hackathons focus on teaching and community building (which I think they're far better suited for than building actually usable products). 

W/r/t November - it's looking great. Sunday the 16th is better than Saturday the 15th, but both are doable. 

On Mon, Sep 1, 2014 at 3:49 PM, Lauren Marie Stuart < lstuart at purdue.edu > wrote: 

Hi Shauna! 

We're looking at the November weekend; there's an organizational meeting tomorrow at which the planning might be addressed. The October weekend is ideally situated, but one of our fellow student orgs is running a major hackathon that weekend: http://www.boilermake.org -- I'm asking around to see if there's a way to lever the OSCTC 'curriculum' in somehow. But how's November looking? 

Lauren 

----- Original Message ----- 
From: "Shauna Gordon-McKeon" < shaunagm at gmail.com > 
To: "Lauren M Stuart" < lstuart at purdue.edu > 

Sent: Monday, September 1, 2014 3:32:10 PM 
Subject: Re: bringing Open Source Comes to Campus back to Purdue 

Hello Lauren, 

I am back from vacation, and wanted to check in with you about the event, as you said you hoped to know about timing by the end of August. Have you been able to get a better sense of when would work for you? 

best 
Shauna 

On Thu, Aug 7, 2014 at 6:35 PM, Shauna Gordon-McKeon < shaunagm at gmail.com > wrote: 

Hi Lauren, 

I just wanted to give you a heads up that I'll be on vacation from August 15th through 31st, and will be responding to email only sporadically. It sounds like we won't be able to plan much until near the end of August anyway. Please do feel free to email me, though, and if there's anything you need an answer to ASAP, please put "URGENT" in the subject line. 

best 
Shauna 

On Fri, Jul 11, 2014 at 7:07 PM, Shauna Gordon-McKeon < shaunagm at gmail.com > wrote: 

I'll tentatively put you in for October, then. And I'll let you know if any of the other weekends is getting full, so that we can talk about how likely it is that you might need to switch. 

On Fri, Jul 11, 2014 at 4:54 PM, Lauren M Stuart < lstuart at purdue.edu > wrote: 

Great! Thanks. 

Hopefully the end of August (classes start on the 25th), but definitely before the September weekend. It's much more likely that we'll go for the October dates, in any case. 

Lauren 

----- Original Message ----- 
From: "Shauna Gordon-McKeon" < shaunagm at gmail.com > 

To: "Lauren M Stuart" < lstuart at purdue.edu > 
Sent: Friday, July 11, 2014 4:47:46 PM 
Subject: Re: bringing Open Source Comes to Campus back to Purdue 

Hi Lauren, 

So glad to hear it! re: the text -- the second interpretation is correct. We're hoping to run a bunch of events remotely and simultaneously. We tried this out during the spring a few times, and it worked quite well. 

Do you have a sense of when you'll know re: the timing? It's okay if it's not for a while, but I'm trying to get a sense of when we'll know even if I don't know what we'll know. :) 

best 
Shauna 

On Fri, Jul 11, 2014 at 4:28 PM, Lauren M Stuart < lstuart at purdue.edu > wrote: 

Hi Shauna! 

This is just great. I'm coordinating from this end already (what I can do, anyway, until people come back from summer break and start answering their emails) to get another event going. I had a question about this text, though: 

"A practical note: this fall, we will be running events on three weekends: September 13th & 14th , October 18th & 19th , and November 15th & 16th ." 
Does that mean that those are your travel dates for having mentors from OpenHatch come out, or are those the dates you'd like to target for synchronous several-locations events? Since here at Purdue we have access to a couple of groups of more experienced contributors (the Greater Lafayette Open Source Symposium, the Purdue Linux Users' Group, etc.) -- and, as a result of last year's event, slightly more open lines of communication with them :) -- I wouldn't say that having an OHer here with us is as critical to the event's success, so I think we'll be fine with a more self-guided thing, but I just wanted to make sure I was reading you right. 

Thanks! 
Lauren 

----- Original Message ----- 
From: "Shauna Gordon-McKeon" < shaunagm at gmail.com > 
To: "Lauren Marie Stuart" < lstuart at purdue.edu > 
Sent: Friday, July 11, 2014 4:08:15 PM 
Subject: bringing Open Source Comes to Campus back to Purdue 

Hi Lauren, 

Last fall you helped us bring our introductory open source event, Open Source Comes to Campus, to your school. Since then we’ve done a lot of work improving our curriculum and our event-planning process. We’d love to have another, even better Open Source Comes to Campus event at Purdue. 

(I am especially excited about this because several maintainers for OpenMRS are in Indianapolis and have expressed interest in helping people contribute to OpenMRS at an event.) 

Anyway, some of the major changes we’ve made: 

• 

We are no longer running events personally, though OpenHatch people still frequently attend events as mentors. This means we need one or more local people to take on the role of lead organizer. Could it be you? 
• 

To aid in the above, we’ve put all of our curriculum and logistics information online. For instance, this trello board lists the specific tasks that need to be done for a typical event (though your event may have different needs). 
• 

We provide help in a number of other ways, as listed on the program website , you can find the details of what’s involved in running a full day event, and how we can support you. 

• 

We’re creating self-guided versions of our entire curriculum. This means, practically, that you’ll never have to worry about a mentor dropping out and having to teach something you’re not comfortable with yourself -- you and the attendees of your event can always go through self-guided versions together. 

There’s plenty of other changes that I think make our events even better! I’m happy to answer any questions you have about this. 

A practical note: this fall, we will be running events on three weekends: September 13th & 14th , October 18th & 19th , and November 15th & 16th . We understand that the process for reserving space varies from school to school. Please let us know if you’re generally interested in running an event and we’ll figure out together which, if any, of those weekends will work for you. 

Looking forward to hearing back from you! 

- Shauna 