[Campus-cornell-staff] planning the event

[Shauna Gordon-McKeon]

Unfortunately no.  I think it's safe to assume they're not coming, but I'll
ping them again anyway just in case.



On Sun, Nov 9, 2014 at 7:35 PM, Jisha Kambo <jk2228 at cornell.edu> wrote:

> Hi Shauna,
> We've sent out emails to the list-serve and publicized on facebook for
> both student and mentor sign-ups. I like the plan you suggested. Alex will
> hopefully also be sending out publicity emails soon with reminders this
> weekend. Prof Ross is personally emailing his student to get mentors. Have
> you heard anything back from RIT yet ? Thanks!
>
>
> Regards,
> Jisha
>
> On Sun Nov 09 2014 at 12:01:53 PM Shauna Gordon-McKeon <shaunagm at gmail.com>
> wrote:
>
>> Hi folks,
>>
>> Just bumping this up so I can get your feedback on the proposed plan.
>> Also, I checked the student sign ups and saw that we've got about 9 people
>> signed up.  Let me know if you need help with publicity!
>>
>> On Thu, Nov 6, 2014 at 12:57 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> Here's my recommendation.  Start with the group as a whole going through
>>> "Intro to open source communications tools" and "intro to git/github".
>>> These can both be done with self-guided lessons, and student mentors can
>>> help.  If the student mentors don't know the answers, that's totally okay!
>>> They can role model good problem-solving approaches, such as asking for
>>> help on IRC, asking a friend, looking up error messages on google, etc.
>>>
>>> This should take about half an hour for the quick people and closer to
>>> 1.5 hours for people who get stuck.  I'd recommend that every half hour
>>> there be a quick break - snacks if you have them, stretching if you don't.
>>> Before jumping back into the work, students who are finished should be
>>> invited to join one of the project tables.
>>>
>>> (I'm not quite sure how this will work logistically.  How much space do
>>> you have and what does the setup look like?)
>>>
>>> For the project tables, I recommend:
>>>
>>> * An OpenHatch table (for contributing to OpenHatch projects)
>>> * A Mozilla table (for contributing to Mozilla projects)
>>> * A third project table -- do you have a type of project you'd like to
>>> feature here?
>>> * A project table for making accessibility improvements to many
>>> different projects
>>> * A table for learning how to find your own project:
>>>
>>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Curriculum/Finding_a_Project
>>>
>>> Do you have five student mentors who could lead those five project
>>> tables, plus an additional few mentors who can help the people who are
>>> taking longer on the github activity?
>>>
>>>
>>>
>>> On Wed, Nov 5, 2014 at 8:58 PM, Jisha Kambo <jk2228 at cornell.edu> wrote:
>>>
>>>> Hi Shauna,
>>>> Prof Ross Tate gave us the recommendation that:
>>>>
>>>> You'll want to have preselected small issues from a variety of
>>>> small/medium-sized projects. That'll cut out the biggest factor of "how do
>>>> I get integrated into this project". You'll also want to have someone
>>>> actually have done the setup for each of these projects so that they can
>>>> assist others (this can take a surprising amount of time). Also, the
>>>> Git/GitHub tutorial is a must.
>>>>
>>>> Since the workshop is only 3 hours long, I agree that helping the
>>>> students in the absence of experienced volunteers would be most efficient
>>>> if we've pre-selected at least some issues and done the set-up for some
>>>> too, what do you think ? Would you be able to help suggest some projects /
>>>> narrow down the list ? Thanks!
>>>>
>>>> Regards,
>>>> Jisha Kambo
>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>
>>>> Computer Science, 2015
>>>> Cornell University
>>>>
>>>>
>>>>
>>>> On Wed, Nov 5, 2014 at 5:12 PM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Done!  :)
>>>>>
>>>>> On Wed, Nov 5, 2014 at 3:53 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>> wrote:
>>>>>
>>>>>> Hi Shauna,
>>>>>> Yes, that would be great. Could you please send to :
>>>>>> Jisha Kambo
>>>>>>
>>>>>> C/o Women in Computing at Cornell
>>>>>>
>>>>>> 424 Gates Hall
>>>>>>
>>>>>> Cornell University
>>>>>> Ithaca, NY-14853
>>>>>>
>>>>>> Thanks!
>>>>>>
>>>>>> Regards,
>>>>>> Jisha Kambo
>>>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>>>
>>>>>> Computer Science, 2015
>>>>>> Cornell University
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Wed, Nov 5, 2014 at 11:50 AM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> Did I ask you if you want OpenHatch stickers at your event?  If you
>>>>>>> do, just let me know where to send them to and how many you want.  (Our
>>>>>>> OpenHatch stickers are of our penguin: <
>>>>>>> http://openhatch.org/static/images/penguin.png>).
>>>>>>>
>>>>>>> On Wed, Nov 5, 2014 at 11:50 AM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>> Sounds great.  :)
>>>>>>>>
>>>>>>>> On Wed, Nov 5, 2014 at 2:42 AM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> The main list-serve email went out just yesterday, we're creating
>>>>>>>>> a Facebook event and inviting people soon!
>>>>>>>>>
>>>>>>>>> Regards,
>>>>>>>>> Jisha Kambo
>>>>>>>>> Co-President, WICC
>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>> Computer Science, 2015
>>>>>>>>> Cornell University
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Tue, Nov 4, 2014 at 4:38 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Also, just checked the folder - it looks like only a few people
>>>>>>>>>> are signed up.  How are the publicity efforts going?
>>>>>>>>>>
>>>>>>>>>> On Tue, Nov 4, 2014 at 11:30 AM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Ah yes.  We've just started doing these trainings, so we don't
>>>>>>>>>>> have any taped yet.
>>>>>>>>>>>
>>>>>>>>>>> Again, let me know if there's a specific time that works for all
>>>>>>>>>>> of you - otherwise, I'll make sure you get the sign up form later today and
>>>>>>>>>>> you can pick dates individually.
>>>>>>>>>>>
>>>>>>>>>>> On Tue, Nov 4, 2014 at 11:22 AM, Jisha Kambo <jk2228 at cornell.edu
>>>>>>>>>>> > wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Thanks Shauna. Responding to your message copied below on this
>>>>>>>>>>>> thread. I meant: is the training over Video Conference (VC) or is there a
>>>>>>>>>>>> pre-recorded video mentors to get watched to get trained. It looks like
>>>>>>>>>>>> it's over VC but if there's a pre-recorded version please do let us know!
>>>>>>>>>>>> Thanks!
>>>>>>>>>>>>
>>>>>>>>>>>> Shauna wrote:
>>>>>>>>>>>> Contributing is very variable.  Sometimes it's easy and quick,
>>>>>>>>>>>> sometimes it takes weeks!  It's hard to predict ahead of time whether a
>>>>>>>>>>>> task with think is easy is actually going to be easy, and whether someone
>>>>>>>>>>>> will get sidetracked by needing to install a dependency, wanting to learn
>>>>>>>>>>>> more about a tool, etc.  Embracing the unpredictability is a big part of
>>>>>>>>>>>> getting used to open source software development.  :)
>>>>>>>>>>>>
>>>>>>>>>>>> Three hours is enough time for some people to contribute and
>>>>>>>>>>>> for others to get started.  Folks should be encouraged to work in groups
>>>>>>>>>>>> and to communicate well but they certainly don't need to.
>>>>>>>>>>>>
>>>>>>>>>>>> Regards,
>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>
>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> On Mon, Nov 3, 2014 at 11:22 AM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>> Here's my suggestion.  Have a brief introduction for everybody
>>>>>>>>>>>>> as a group.  During that time period, go over:
>>>>>>>>>>>>>
>>>>>>>>>>>>> - what open source is and why you'd want to participate
>>>>>>>>>>>>> (slides:
>>>>>>>>>>>>> http://openhatch.github.io/open-source-comes-to-campus/lessons/what-is-open-source/#/
>>>>>>>>>>>>> )
>>>>>>>>>>>>> - how the event is going to work
>>>>>>>>>>>>> - introduce the webchat version of IRC so that folks can ask
>>>>>>>>>>>>> for help in #openhatch if they run into questions and can't find a local
>>>>>>>>>>>>> mentor
>>>>>>>>>>>>>
>>>>>>>>>>>>> This should take about 20 minutes or so.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Then, for the rest of the event, break up into groups.  How
>>>>>>>>>>>>> many tables will you have?  I suggest:
>>>>>>>>>>>>>
>>>>>>>>>>>>> Table #1 - Communications Tools Tutorial - Have students as a
>>>>>>>>>>>>> group go through our Intro to Communications Tools activities.  If there's
>>>>>>>>>>>>> a student organizer who'd like to lead this, I'd be happy to set up a
>>>>>>>>>>>>> videochat training with them to go over how to do it.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Table #2 - Git/Github Tutorial - Same: have students step
>>>>>>>>>>>>> through the self-guided activity, or have a student organizer who we can
>>>>>>>>>>>>> help train lead students through this.
>>>>>>>>>>>>>
>>>>>>>>>>>>> For the remaining tables, there are a few different "themes"
>>>>>>>>>>>>> you can have:
>>>>>>>>>>>>>
>>>>>>>>>>>>> - We can pick between 1 and 4 projects for students to work
>>>>>>>>>>>>> on.  They can work through the setup/installation together and then tackle
>>>>>>>>>>>>> pre-selected tasks together or individually.
>>>>>>>>>>>>>
>>>>>>>>>>>>> - There are some specific tasks we like to teach as well,
>>>>>>>>>>>>> listed here <
>>>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/index.html#newcomertasks>).
>>>>>>>>>>>>> They include making websites more accessible for visually impaired people
>>>>>>>>>>>>> by making small changes to the HTML, learning how to test patches/reproduce
>>>>>>>>>>>>> bugs, and giving feedback on set up instructions.
>>>>>>>>>>>>>
>>>>>>>>>>>>> If people want to lead these groups, again, we can do
>>>>>>>>>>>>> videochat trainings and help you get prepped for that.
>>>>>>>>>>>>>
>>>>>>>>>>>>> How many mentors do you think you'll have, and how many
>>>>>>>>>>>>> student signups?
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Sun, Nov 2, 2014 at 7:39 PM, Jisha Kambo <
>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>> We can definitely have a table with that. We would really
>>>>>>>>>>>>>> appreciate advice on how to structure the event since it's 3 hours long and
>>>>>>>>>>>>>> we're jumping straight into making contributions. Since we don't have many
>>>>>>>>>>>>>> experienced volunteers, I'm guessing the teams would be exploring projects
>>>>>>>>>>>>>> and start hacking fairly independently with the resources we give them.
>>>>>>>>>>>>>> We're not sure what should be presented beforehand (with slides) to the
>>>>>>>>>>>>>> students either, thank you!
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Sun, Nov 2, 2014 at 6:55 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> You should have access now.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Your plan for the short event sounds great.  I do suggest
>>>>>>>>>>>>>>> having a table or two or three for folks who want to work through the
>>>>>>>>>>>>>>> self-guided versions of how to use IRC, issue trackers, and git, since
>>>>>>>>>>>>>>> those might be obstacles to making contributions.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Do you have thoughts about how you'd like to structure the
>>>>>>>>>>>>>>> project/hacking part?  I can answer questions about how we usually set up
>>>>>>>>>>>>>>> the contributions workshop.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Fri, Oct 31, 2014 at 6:49 PM, Jisha Kambo <
>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>> We actually don't have access to the folder and can't edit
>>>>>>>>>>>>>>>> the forms / see the responses, could you share it with me and Susan please,
>>>>>>>>>>>>>>>> giving us edit access? We've shot an email to Ross in the meantime. We plan
>>>>>>>>>>>>>>>> to open sign-ups this weekend.
>>>>>>>>>>>>>>>> We also plan to host a short event, and focus only on the
>>>>>>>>>>>>>>>> project hacking part since this is our first time! Thanks!
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:32 PM, Susan Chiang <
>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Yes, Ross is a strong supporter of both of our
>>>>>>>>>>>>>>>>> organizations. We will definitely shoot him an email; thanks for the
>>>>>>>>>>>>>>>>> suggestion. :)
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:29 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> Also, are you aware of this professor?
>>>>>>>>>>>>>>>>>> http://www.cs.cornell.edu/~ross/
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> He teaches a class on open source software engineering:
>>>>>>>>>>>>>>>>>> http://www.cs.cornell.edu/courses/cs5152/2013Sp/
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> We should definitely ask him to mentor at the event!
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Tue, Oct 28, 2014 at 6:23 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Hi there,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Sorry for the delay in responding.  I've made a google
>>>>>>>>>>>>>>>>>>> docs folder for you:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> https://drive.google.com/#folders/0B4HP1ey91UqPTWJIVmNfYVp3VVk
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> It contains a mentor/volunteer sign up form:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> https://docs.google.com/forms/d/1TAfqnOgNyn_8e7ykLjD2WUklfjLTB6Ddv_Kml7QYLh8/viewform
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> As well as a student sign up form:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> https://docs.google.com/forms/d/1uHZTKp_AxMb8JgDx99vyhdc2zWigMTp-CqwJkm6Tgtg/viewform
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> I have just asked RIT about sending someone to the
>>>>>>>>>>>>>>>>>>> event, I will let you know what I hear back.
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Fri, Oct 24, 2014 at 10:25 PM, Susan Chiang <
>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Hi Shauna!
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Could you please make a copy of the form for us? Thank
>>>>>>>>>>>>>>>>>>>> you!
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Also yes, could you please ask a member of the RIT open
>>>>>>>>>>>>>>>>>>>> source community to come? That would be very good to get our open source
>>>>>>>>>>>>>>>>>>>> communities mingling.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 10:08 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:49 PM, Jisha Kambo <
>>>>>>>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> HI Shauna,
>>>>>>>>>>>>>>>>>>>>>> We were going to send a call for volunteers, would
>>>>>>>>>>>>>>>>>>>>>> you be able to draft a set of requirements / skills that volunteers would
>>>>>>>>>>>>>>>>>>>>>> need to know to sign up ? (we were going to send out a google form)
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> We actually have a template google form:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> https://docs.google.com/forms/d/10367XXCFRI0dySDnPN1IgZDaCJtuB64ld_f4bFkCVVw/edit
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Feel free to make a copy of it.  Or if you can't, I
>>>>>>>>>>>>>>>>>>>>> can make a copy for you.  Or you can make your own form.  :)
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> It covers the basic things that mentors need to know.
>>>>>>>>>>>>>>>>>>>>> Note that any particular mentor doesn't have to know all of them to be a
>>>>>>>>>>>>>>>>>>>>> mentor - someone can help with irc and issue trackers but step into a
>>>>>>>>>>>>>>>>>>>>> learner role when it comes time to work on git.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> It will also be helpful for the above, if we could
>>>>>>>>>>>>>>>>>>>>>> know exactly what material will be presented in the short version of this
>>>>>>>>>>>>>>>>>>>>>> event, and what projects students could work on.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Here's a sample site for a short event:
>>>>>>>>>>>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/short
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> It can be modified to fit your needs, and to list the
>>>>>>>>>>>>>>>>>>>>> specific projects students can work on.  Note that this site teaches
>>>>>>>>>>>>>>>>>>>>> students how to find projects they like.  We could skip that part and just
>>>>>>>>>>>>>>>>>>>>> give people projects to work on.  Some projects that would be good to start
>>>>>>>>>>>>>>>>>>>>> with are OpenHatch projects, Oppia, Mozilla, and Wikimedia.  We could then
>>>>>>>>>>>>>>>>>>>>> spend more time on specific technical skills like using git.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Let me know if you need more explanation/detail about
>>>>>>>>>>>>>>>>>>>>> the possibilities.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> We think having one outside volunteer (who is not a
>>>>>>>>>>>>>>>>>>>>>> student) might be helpful, could we look into that option, we could fund
>>>>>>>>>>>>>>>>>>>>>> one flight ticket from NYC? Please let us know if anyone is available ?
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> I will ask around - there may not be anyone free that
>>>>>>>>>>>>>>>>>>>>> day.  We may also be able to get someone from RIT to come to the event. RIT
>>>>>>>>>>>>>>>>>>>>> is closer (and therefore less expensive to reimburse mentor travel from)
>>>>>>>>>>>>>>>>>>>>> and has an amazing open source community. (
>>>>>>>>>>>>>>>>>>>>> http://magic.rit.edu/foss/minor.html)  Should I ask
>>>>>>>>>>>>>>>>>>>>> whether any of the RIT open source community would be willing to come to
>>>>>>>>>>>>>>>>>>>>> the event?  It might be good to establish connections between the RIT open
>>>>>>>>>>>>>>>>>>>>> source community and the Cornell open source community.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Thanks for your prompt responses and the help!
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:42 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Hi Jisha,
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Volunteers can totally be more advanced students.
>>>>>>>>>>>>>>>>>>>>>>>  :)  Sometimes with these events student organizers really want outside
>>>>>>>>>>>>>>>>>>>>>>> mentors, and in those cases we try to do our best for them, but if you'd
>>>>>>>>>>>>>>>>>>>>>>> prefer to go with advanced students as mentors than that's totally fine -
>>>>>>>>>>>>>>>>>>>>>>> and easier for us, in fact.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Do you have mentors already, who are familiar with
>>>>>>>>>>>>>>>>>>>>>>> open source?  If so, we can start going over the setup of the event,
>>>>>>>>>>>>>>>>>>>>>>> including who will do what, and what projects folks will work on.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:37 PM, Jisha Kambo <
>>>>>>>>>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Shauna,
>>>>>>>>>>>>>>>>>>>>>>>> We are actually not clear about the funding and
>>>>>>>>>>>>>>>>>>>>>>>> volunteers. We were under the impression that the volunteers could be just
>>>>>>>>>>>>>>>>>>>>>>>> students who are more experienced and willing to help out, in which case
>>>>>>>>>>>>>>>>>>>>>>>> the funding would only be required for publicity and food which we can
>>>>>>>>>>>>>>>>>>>>>>>> cover from WICC funds.
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> However, if this involves, other volunteers
>>>>>>>>>>>>>>>>>>>>>>>> travelling into Ithaca, we would have to think about how much expenditure
>>>>>>>>>>>>>>>>>>>>>>>> is expected.
>>>>>>>>>>>>>>>>>>>>>>>> We're working on a room reservation for the 15th
>>>>>>>>>>>>>>>>>>>>>>>> for the day (morning until evening) and we would prefer to do a shorter
>>>>>>>>>>>>>>>>>>>>>>>> event where people can jump straight into building something. Thanks!
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>>>>>>>>>> Cornell
>>>>>>>>>>>>>>>>>>>>>>>> University
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 5:29 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Hi again,
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Were you able to confirm the room?  And what is
>>>>>>>>>>>>>>>>>>>>>>>>> the status of funding?  If we want to run the event on the 15th, we need to
>>>>>>>>>>>>>>>>>>>>>>>>> figure out these questions ASAP.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> An alternative, if things are seeming
>>>>>>>>>>>>>>>>>>>>>>>>> overwhelming, is to do a short intro event
>>>>>>>>>>>>>>>>>>>>>>>>> <http://blog.openhatch.org/2014/short-event-big-impact-open-source-at-suny-stony-brook/>.
>>>>>>>>>>>>>>>>>>>>>>>>> This would give us more flexibility on the date, would require less
>>>>>>>>>>>>>>>>>>>>>>>>> funding, etc.  It would require us funding 1-3 mentors at Cornell who feel
>>>>>>>>>>>>>>>>>>>>>>>>> comfortable delivering a few intro lectures (we could show you how to do
>>>>>>>>>>>>>>>>>>>>>>>>> it, if you like, or we could try to find someone else).  If the short event
>>>>>>>>>>>>>>>>>>>>>>>>> is a success, we could do a longer event in the spring or next fall.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> Let me know what you think soon, so we can plan
>>>>>>>>>>>>>>>>>>>>>>>>> appropriately.
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Oct 16, 2014 at 2:52 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> The timing depends on what you're comfortable
>>>>>>>>>>>>>>>>>>>>>>>>>> with.  We usually run from about 10 to about 4.  We find that the majority
>>>>>>>>>>>>>>>>>>>>>>>>>> of folks are ready to put things down for the day by 4, but there are
>>>>>>>>>>>>>>>>>>>>>>>>>> almost always a few people, and sometimes 10 or more, who want to keep
>>>>>>>>>>>>>>>>>>>>>>>>>> going with the project they're working on, so I recommend getting the room
>>>>>>>>>>>>>>>>>>>>>>>>>> til 6 if you can, to create a space for interested attendees and mentors to
>>>>>>>>>>>>>>>>>>>>>>>>>> keep going.
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Oct 15, 2014 at 11:14 PM, Susan Chiang <
>>>>>>>>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> We have booked the room for Nov 15, but we
>>>>>>>>>>>>>>>>>>>>>>>>>>> wanted to clarify the time we should have it booked for. When were we going
>>>>>>>>>>>>>>>>>>>>>>>>>>> to host the workshop?
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> Susan & Jisha
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 12:00 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Great!  Thanks for getting back to me, Susan.
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Do let me know once you've confirmed a room, and also when you know about
>>>>>>>>>>>>>>>>>>>>>>>>>>>> the budget.  We can potentially help you find sponsors to cover the cost of
>>>>>>>>>>>>>>>>>>>>>>>>>>>> the event, if your school can't provide funding, but we need lead time to
>>>>>>>>>>>>>>>>>>>>>>>>>>>> do so.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> Looking forward to working with you.
>>>>>>>>>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 10:55 AM, Susan Chiang <
>>>>>>>>>>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> The Nov 15th looks like a good day for us.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> We're trying to get a room with a lot of outlets, so I'll work on getting a
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> room now and let you know the exact room as soon as we get a confirmation.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Thank you for your patience,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Thu, Oct 2, 2014 at 6:13 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hi Jisha, Susan and Alexander,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Have you been receiving emails to the mailing
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> list?  One of our other organizers from a different school was also having
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> trouble with the list.  I'll make sure to CC you all individually as well.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> If we want to do an event this fall we'll
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> need to confirm the date & location soon.  Are you still interested in
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> running an event and, if so, will Nov 15th or 16th work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> On Wed, Sep 17, 2014 at 3:03 PM, Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Hello all,
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Is the WICC still interested in running this
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> event?  If so, we should get started with our planning.  The main things to
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> get taken care of are picking a date, finding a location, and working out
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> the budget and funding options for the event.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> With regards to dates, the options right now
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> are Saturday Oct 18th, Sunday Oct 19th, Saturday Nov 15th and Sunday Nov
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> 16th.  Do any of those work for you?
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> For space, this checklist can help you pick
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> a room:
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Space_Checklist
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> As far as budget goes, the event typically
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> costs between $200-$700, which is entirely for food costs - how much
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> depends on the number of attendees and what type of food you order.  Would
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> WICC be able to cover this?  We may be able to get company sponsors, if not.
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Computer Science, Mathematics, Economics
>>>>>>>>>>>>>>>>>>>>>>>>>>>>> Cornell University 2015
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>>>>>>>>> LinkedIn
>>>>>>>>>>>>>>>>>>>>>>>>>>> <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>>>>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
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