[Campus-cornell-staff] planning the event

Wed Nov 5 16:50:10 UTC 2014

Sounds great.  :)

On Wed, Nov 5, 2014 at 2:42 AM, Jisha Kambo <jk2228 at cornell.edu> wrote:

> The main list-serve email went out just yesterday, we're creating a
> Facebook event and inviting people soon!
>
> Regards,
> Jisha Kambo
> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>
> Computer Science, 2015
> Cornell University
>
>
>
> On Tue, Nov 4, 2014 at 4:38 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
> wrote:
>
>> Also, just checked the folder - it looks like only a few people are
>> signed up.  How are the publicity efforts going?
>>
>> On Tue, Nov 4, 2014 at 11:30 AM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> Ah yes.  We've just started doing these trainings, so we don't have any
>>> taped yet.
>>>
>>> Again, let me know if there's a specific time that works for all of you
>>> - otherwise, I'll make sure you get the sign up form later today and you
>>> can pick dates individually.
>>>
>>> On Tue, Nov 4, 2014 at 11:22 AM, Jisha Kambo <jk2228 at cornell.edu> wrote:
>>>
>>>> Thanks Shauna. Responding to your message copied below on this thread.
>>>> I meant: is the training over Video Conference (VC) or is there a
>>>> pre-recorded video mentors to get watched to get trained. It looks like
>>>> it's over VC but if there's a pre-recorded version please do let us know!
>>>> Thanks!
>>>>
>>>> Shauna wrote:
>>>> Contributing is very variable.  Sometimes it's easy and quick,
>>>> sometimes it takes weeks!  It's hard to predict ahead of time whether a
>>>> task with think is easy is actually going to be easy, and whether someone
>>>> will get sidetracked by needing to install a dependency, wanting to learn
>>>> more about a tool, etc.  Embracing the unpredictability is a big part of
>>>> getting used to open source software development.  :)
>>>>
>>>> Three hours is enough time for some people to contribute and for others
>>>> to get started.  Folks should be encouraged to work in groups and to
>>>> communicate well but they certainly don't need to.
>>>>
>>>> Regards,
>>>> Jisha Kambo
>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>
>>>> Computer Science, 2015
>>>> Cornell University
>>>>
>>>>
>>>>
>>>> On Mon, Nov 3, 2014 at 11:22 AM, Shauna Gordon-McKeon <
>>>> shaunagm at gmail.com> wrote:
>>>>
>>>>> Here's my suggestion.  Have a brief introduction for everybody as a
>>>>> group.  During that time period, go over:
>>>>>
>>>>> - what open source is and why you'd want to participate (slides:
>>>>> http://openhatch.github.io/open-source-comes-to-campus/lessons/what-is-open-source/#/
>>>>> )
>>>>> - how the event is going to work
>>>>> - introduce the webchat version of IRC so that folks can ask for help
>>>>> in #openhatch if they run into questions and can't find a local mentor
>>>>>
>>>>> This should take about 20 minutes or so.
>>>>>
>>>>> Then, for the rest of the event, break up into groups.  How many
>>>>> tables will you have?  I suggest:
>>>>>
>>>>> Table #1 - Communications Tools Tutorial - Have students as a group go
>>>>> through our Intro to Communications Tools activities.  If there's a student
>>>>> organizer who'd like to lead this, I'd be happy to set up a videochat
>>>>> training with them to go over how to do it.
>>>>>
>>>>> Table #2 - Git/Github Tutorial - Same: have students step through the
>>>>> self-guided activity, or have a student organizer who we can help train
>>>>> lead students through this.
>>>>>
>>>>> For the remaining tables, there are a few different "themes" you can
>>>>> have:
>>>>>
>>>>> - We can pick between 1 and 4 projects for students to work on.  They
>>>>> can work through the setup/installation together and then tackle
>>>>> pre-selected tasks together or individually.
>>>>>
>>>>> - There are some specific tasks we like to teach as well, listed here <
>>>>> http://example-osctc-site.github.io/curriculum/index.html#newcomertasks>).
>>>>> They include making websites more accessible for visually impaired people
>>>>> by making small changes to the HTML, learning how to test patches/reproduce
>>>>> bugs, and giving feedback on set up instructions.
>>>>>
>>>>> If people want to lead these groups, again, we can do videochat
>>>>> trainings and help you get prepped for that.
>>>>>
>>>>> How many mentors do you think you'll have, and how many student
>>>>> signups?
>>>>>
>>>>>
>>>>>
>>>>> On Sun, Nov 2, 2014 at 7:39 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>> wrote:
>>>>>
>>>>>> Hi Shauna,
>>>>>> We can definitely have a table with that. We would really appreciate
>>>>>> advice on how to structure the event since it's 3 hours long and we're
>>>>>> jumping straight into making contributions. Since we don't have many
>>>>>> experienced volunteers, I'm guessing the teams would be exploring projects
>>>>>> and start hacking fairly independently with the resources we give them.
>>>>>> We're not sure what should be presented beforehand (with slides) to the
>>>>>> students either, thank you!
>>>>>>
>>>>>> Regards,
>>>>>> Jisha Kambo
>>>>>> Co-President, WICC <https://www.facebook.com/CornellWomenInComputing>
>>>>>>
>>>>>> Computer Science, 2015
>>>>>> Cornell University
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Sun, Nov 2, 2014 at 6:55 PM, Shauna Gordon-McKeon <
>>>>>> shaunagm at gmail.com> wrote:
>>>>>>
>>>>>>> You should have access now.
>>>>>>>
>>>>>>> Your plan for the short event sounds great.  I do suggest having a
>>>>>>> table or two or three for folks who want to work through the self-guided
>>>>>>> versions of how to use IRC, issue trackers, and git, since those might be
>>>>>>> obstacles to making contributions.
>>>>>>>
>>>>>>> Do you have thoughts about how you'd like to structure the
>>>>>>> project/hacking part?  I can answer questions about how we usually set up
>>>>>>> the contributions workshop.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Fri, Oct 31, 2014 at 6:49 PM, Jisha Kambo <jk2228 at cornell.edu>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Hi Shauna,
>>>>>>>> We actually don't have access to the folder and can't edit the
>>>>>>>> forms / see the responses, could you share it with me and Susan please,
>>>>>>>> giving us edit access? We've shot an email to Ross in the meantime. We plan
>>>>>>>> to open sign-ups this weekend.
>>>>>>>> We also plan to host a short event, and focus only on the project
>>>>>>>> hacking part since this is our first time! Thanks!
>>>>>>>>
>>>>>>>>
>>>>>>>> Regards,
>>>>>>>> Jisha Kambo
>>>>>>>> Co-President, WICC
>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>> Computer Science, 2015
>>>>>>>> Cornell University
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Tue, Oct 28, 2014 at 6:32 PM, Susan Chiang <skc66 at cornell.edu>
>>>>>>>> wrote:
>>>>>>>>
>>>>>>>>> Hi Shauna,
>>>>>>>>>
>>>>>>>>> Yes, Ross is a strong supporter of both of our organizations. We
>>>>>>>>> will definitely shoot him an email; thanks for the suggestion. :)
>>>>>>>>>
>>>>>>>>> Susan
>>>>>>>>>
>>>>>>>>> On Tue, Oct 28, 2014 at 6:29 PM, Shauna Gordon-McKeon <
>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>
>>>>>>>>>> Also, are you aware of this professor?
>>>>>>>>>> http://www.cs.cornell.edu/~ross/
>>>>>>>>>>
>>>>>>>>>> He teaches a class on open source software engineering:
>>>>>>>>>> http://www.cs.cornell.edu/courses/cs5152/2013Sp/
>>>>>>>>>>
>>>>>>>>>> We should definitely ask him to mentor at the event!
>>>>>>>>>>
>>>>>>>>>> On Tue, Oct 28, 2014 at 6:23 PM, Shauna Gordon-McKeon <
>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>
>>>>>>>>>>> Hi there,
>>>>>>>>>>>
>>>>>>>>>>> Sorry for the delay in responding.  I've made a google docs
>>>>>>>>>>> folder for you:
>>>>>>>>>>> https://drive.google.com/#folders/0B4HP1ey91UqPTWJIVmNfYVp3VVk
>>>>>>>>>>>
>>>>>>>>>>> It contains a mentor/volunteer sign up form:
>>>>>>>>>>>
>>>>>>>>>>> https://docs.google.com/forms/d/1TAfqnOgNyn_8e7ykLjD2WUklfjLTB6Ddv_Kml7QYLh8/viewform
>>>>>>>>>>>
>>>>>>>>>>> As well as a student sign up form:
>>>>>>>>>>>
>>>>>>>>>>> https://docs.google.com/forms/d/1uHZTKp_AxMb8JgDx99vyhdc2zWigMTp-CqwJkm6Tgtg/viewform
>>>>>>>>>>>
>>>>>>>>>>> I have just asked RIT about sending someone to the event, I will
>>>>>>>>>>> let you know what I hear back.
>>>>>>>>>>>
>>>>>>>>>>> best
>>>>>>>>>>> Shauna
>>>>>>>>>>>
>>>>>>>>>>> On Fri, Oct 24, 2014 at 10:25 PM, Susan Chiang <
>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>
>>>>>>>>>>>> Hi Shauna!
>>>>>>>>>>>>
>>>>>>>>>>>> Could you please make a copy of the form for us? Thank you!
>>>>>>>>>>>>
>>>>>>>>>>>> Also yes, could you please ask a member of the RIT open source
>>>>>>>>>>>> community to come? That would be very good to get our open source
>>>>>>>>>>>> communities mingling.
>>>>>>>>>>>>
>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>
>>>>>>>>>>>> Susan
>>>>>>>>>>>>
>>>>>>>>>>>> On Wed, Oct 22, 2014 at 10:08 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:49 PM, Jisha Kambo <
>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>
>>>>>>>>>>>>>> HI Shauna,
>>>>>>>>>>>>>> We were going to send a call for volunteers, would you be
>>>>>>>>>>>>>> able to draft a set of requirements / skills that volunteers would need to
>>>>>>>>>>>>>> know to sign up ? (we were going to send out a google form)
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> We actually have a template google form:
>>>>>>>>>>>>>
>>>>>>>>>>>>> https://docs.google.com/forms/d/10367XXCFRI0dySDnPN1IgZDaCJtuB64ld_f4bFkCVVw/edit
>>>>>>>>>>>>>
>>>>>>>>>>>>> Feel free to make a copy of it.  Or if you can't, I can make a
>>>>>>>>>>>>> copy for you.  Or you can make your own form.  :)
>>>>>>>>>>>>>
>>>>>>>>>>>>> It covers the basic things that mentors need to know.  Note
>>>>>>>>>>>>> that any particular mentor doesn't have to know all of them to be a mentor
>>>>>>>>>>>>> - someone can help with irc and issue trackers but step into a learner role
>>>>>>>>>>>>> when it comes time to work on git.
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> It will also be helpful for the above, if we could know
>>>>>>>>>>>>>> exactly what material will be presented in the short version of this event,
>>>>>>>>>>>>>> and what projects students could work on.
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> Here's a sample site for a short event:
>>>>>>>>>>>>> http://example-osctc-site.github.io/curriculum/short
>>>>>>>>>>>>>
>>>>>>>>>>>>> It can be modified to fit your needs, and to list the specific
>>>>>>>>>>>>> projects students can work on.  Note that this site teaches students how to
>>>>>>>>>>>>> find projects they like.  We could skip that part and just give people
>>>>>>>>>>>>> projects to work on.  Some projects that would be good to start with are
>>>>>>>>>>>>> OpenHatch projects, Oppia, Mozilla, and Wikimedia.  We could then spend
>>>>>>>>>>>>> more time on specific technical skills like using git.
>>>>>>>>>>>>>
>>>>>>>>>>>>> Let me know if you need more explanation/detail about the
>>>>>>>>>>>>> possibilities.
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> We think having one outside volunteer (who is not a student)
>>>>>>>>>>>>>> might be helpful, could we look into that option, we could fund one flight
>>>>>>>>>>>>>> ticket from NYC? Please let us know if anyone is available ?
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>> I will ask around - there may not be anyone free that day.  We
>>>>>>>>>>>>> may also be able to get someone from RIT to come to the event. RIT is
>>>>>>>>>>>>> closer (and therefore less expensive to reimburse mentor travel from) and
>>>>>>>>>>>>> has an amazing open source community. (
>>>>>>>>>>>>> http://magic.rit.edu/foss/minor.html)  Should I ask whether
>>>>>>>>>>>>> any of the RIT open source community would be willing to come to the
>>>>>>>>>>>>> event?  It might be good to establish connections between the RIT open
>>>>>>>>>>>>> source community and the Cornell open source community.
>>>>>>>>>>>>>
>>>>>>>>>>>>> best
>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Thanks for your prompt responses and the help!
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:42 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Hi Jisha,
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Volunteers can totally be more advanced students.  :)
>>>>>>>>>>>>>>>  Sometimes with these events student organizers really want outside
>>>>>>>>>>>>>>> mentors, and in those cases we try to do our best for them, but if you'd
>>>>>>>>>>>>>>> prefer to go with advanced students as mentors than that's totally fine -
>>>>>>>>>>>>>>> and easier for us, in fact.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> Do you have mentors already, who are familiar with open
>>>>>>>>>>>>>>> source?  If so, we can start going over the setup of the event, including
>>>>>>>>>>>>>>> who will do what, and what projects folks will work on.
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 9:37 PM, Jisha Kambo <
>>>>>>>>>>>>>>> jk2228 at cornell.edu> wrote:
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Shauna,
>>>>>>>>>>>>>>>> We are actually not clear about the funding and volunteers.
>>>>>>>>>>>>>>>> We were under the impression that the volunteers could be just students who
>>>>>>>>>>>>>>>> are more experienced and willing to help out, in which case the funding
>>>>>>>>>>>>>>>> would only be required for publicity and food which we can cover from WICC
>>>>>>>>>>>>>>>> funds.
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> However, if this involves, other volunteers travelling into
>>>>>>>>>>>>>>>> Ithaca, we would have to think about how much expenditure is expected.
>>>>>>>>>>>>>>>> We're working on a room reservation for the 15th for the
>>>>>>>>>>>>>>>> day (morning until evening) and we would prefer to do a shorter event where
>>>>>>>>>>>>>>>> people can jump straight into building something. Thanks!
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Regards,
>>>>>>>>>>>>>>>> Jisha Kambo
>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> Computer Science, 2015
>>>>>>>>>>>>>>>> Cornell University
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>> On Wed, Oct 22, 2014 at 5:29 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Hi again,
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Were you able to confirm the room?  And what is the status
>>>>>>>>>>>>>>>>> of funding?  If we want to run the event on the 15th, we need to figure out
>>>>>>>>>>>>>>>>> these questions ASAP.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> An alternative, if things are seeming overwhelming, is to
>>>>>>>>>>>>>>>>> do a short intro event
>>>>>>>>>>>>>>>>> <http://blog.openhatch.org/2014/short-event-big-impact-open-source-at-suny-stony-brook/>.
>>>>>>>>>>>>>>>>> This would give us more flexibility on the date, would require less
>>>>>>>>>>>>>>>>> funding, etc.  It would require us funding 1-3 mentors at Cornell who feel
>>>>>>>>>>>>>>>>> comfortable delivering a few intro lectures (we could show you how to do
>>>>>>>>>>>>>>>>> it, if you like, or we could try to find someone else).  If the short event
>>>>>>>>>>>>>>>>> is a success, we could do a longer event in the spring or next fall.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> Let me know what you think soon, so we can plan
>>>>>>>>>>>>>>>>> appropriately.
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> best,
>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>> On Thu, Oct 16, 2014 at 2:52 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> The timing depends on what you're comfortable with.  We
>>>>>>>>>>>>>>>>>> usually run from about 10 to about 4.  We find that the majority of folks
>>>>>>>>>>>>>>>>>> are ready to put things down for the day by 4, but there are almost always
>>>>>>>>>>>>>>>>>> a few people, and sometimes 10 or more, who want to keep going with the
>>>>>>>>>>>>>>>>>> project they're working on, so I recommend getting the room til 6 if you
>>>>>>>>>>>>>>>>>> can, to create a space for interested attendees and mentors to keep going.
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>> On Wed, Oct 15, 2014 at 11:14 PM, Susan Chiang <
>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> We have booked the room for Nov 15, but we wanted to
>>>>>>>>>>>>>>>>>>> clarify the time we should have it booked for. When were we going to host
>>>>>>>>>>>>>>>>>>> the workshop?
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Thanks,
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> Susan & Jisha
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 12:00 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Great!  Thanks for getting back to me, Susan.  Do let
>>>>>>>>>>>>>>>>>>>> me know once you've confirmed a room, and also when you know about the
>>>>>>>>>>>>>>>>>>>> budget.  We can potentially help you find sponsors to cover the cost of the
>>>>>>>>>>>>>>>>>>>> event, if your school can't provide funding, but we need lead time to do
>>>>>>>>>>>>>>>>>>>> so.
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> Looking forward to working with you.
>>>>>>>>>>>>>>>>>>>> - Shauna
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>> On Fri, Oct 3, 2014 at 10:55 AM, Susan Chiang <
>>>>>>>>>>>>>>>>>>>> skc66 at cornell.edu> wrote:
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Hi Shauna,
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> The Nov 15th looks like a good day for us. We're
>>>>>>>>>>>>>>>>>>>>> trying to get a room with a lot of outlets, so I'll work on getting a room
>>>>>>>>>>>>>>>>>>>>> now and let you know the exact room as soon as we get a confirmation.
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Thank you for your patience,
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> Susan
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> On Thu, Oct 2, 2014 at 6:13 PM, Shauna Gordon-McKeon <
>>>>>>>>>>>>>>>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Hi Jisha, Susan and Alexander,
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> Have you been receiving emails to the mailing list?
>>>>>>>>>>>>>>>>>>>>>> One of our other organizers from a different school was also having trouble
>>>>>>>>>>>>>>>>>>>>>> with the list.  I'll make sure to CC you all individually as well.
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> If we want to do an event this fall we'll need to
>>>>>>>>>>>>>>>>>>>>>> confirm the date & location soon.  Are you still interested in running an
>>>>>>>>>>>>>>>>>>>>>> event and, if so, will Nov 15th or 16th work for you?
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>> On Wed, Sep 17, 2014 at 3:03 PM, Shauna Gordon-McKeon
>>>>>>>>>>>>>>>>>>>>>> <shaunagm at gmail.com> wrote:
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Hello all,
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> Is the WICC still interested in running this event?
>>>>>>>>>>>>>>>>>>>>>>> If so, we should get started with our planning.  The main things to get
>>>>>>>>>>>>>>>>>>>>>>> taken care of are picking a date, finding a location, and working out the
>>>>>>>>>>>>>>>>>>>>>>> budget and funding options for the event.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> With regards to dates, the options right now are
>>>>>>>>>>>>>>>>>>>>>>> Saturday Oct 18th, Sunday Oct 19th, Saturday Nov 15th and Sunday Nov 16th.
>>>>>>>>>>>>>>>>>>>>>>> Do any of those work for you?
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> For space, this checklist can help you pick a room:
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Space_Checklist
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> As far as budget goes, the event typically costs
>>>>>>>>>>>>>>>>>>>>>>> between $200-$700, which is entirely for food costs - how much depends on
>>>>>>>>>>>>>>>>>>>>>>> the number of attendees and what type of food you order.  Would WICC be
>>>>>>>>>>>>>>>>>>>>>>> able to cover this?  We may be able to get company sponsors, if not.
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>> best
>>>>>>>>>>>>>>>>>>>>>>> Shauna
>>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>>>> Computer Science, Mathematics, Economics
>>>>>>>>>>>>>>>>>>>>> Cornell University 2015
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>> --
>>>>>>>>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>>
>>>>>>>>>>>>>>
>>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>> --
>>>>>>>>>>>> Susan Chiang
>>>>>>>>>>>> Co-President, WICC
>>>>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>>>>> 286-9709
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>>
>>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>> Susan Chiang
>>>>>>>>> Co-President, WICC
>>>>>>>>> <https://www.facebook.com/CornellWomenInComputing>
>>>>>>>>> LinkedIn <http://www.linkedin.com/in/susankchiang/> | (571)
>>>>>>>>> 286-9709
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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