[Campus-claremont-staff] [tickets.openhatch.org #455] Let's bring Open Source Comes to Campus to my school
Shauna Gordon-McKeon
shaunagm at gmail.com
Mon Sep 1 20:07:31 UTC 2014
Hi April,
I'm back from vacation, and available to help plan. I've gone ahead and
made some infrastructure to help us with planning. To start with, here's a
Trello board with a list of tasks we need to accomplish:
https://trello.com/b/74PJG2a4/claremont-fall-14
I've sent you an email invite for that. I've also created a mailing list
and added you to it:
http://lists.openhatch.org/mailman/listinfo/campus-claremont-staff
This will be useful as we collect volunteers and helpers, to share
information easily. It also allows us to easily reference past emails.
Finally, I've created a google docs folder which has some useful stuff,
such as template sign up forms, template emails, etc:
https://drive.google.com/#folders/0B4HP1ey91UqPb2hPSFJoTXd0WWs
You should have received an invite for that.
There are a few different next steps to pursue:
- Publicity: We need to make a publicity website (see here for details: <
https://openhatch.org/wiki/Open_Source_Comes_to_Campus/Logistics/Publicity_Website>)
as well as come up with a list of people, departments, clubs etc to
advertise to. We can then customize the template publicity emails for your
school and begin sending them out.
- Mentors: We should start recruiting mentors for the event. We know a
number of folks in the LA area, and can ask them to participate. We should
also look for people at the school and neighboring schools who are working
in open source. It would be great to facilitate in person connections to
students who can then follow up with faculty, staff, and other students
working on open source in their communities.
- Curriculum: We should talk about how we want to integrate mapping/GIS
stuff into the event itself. Once we figure that out, we can reach out to
GIS folks like MapBox and ask them to participate in specific ways.
best
Shauna
On Tue, Aug 19, 2014 at 7:32 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>
wrote:
> Sounds wonderful. This is going to be a great event. :)
>
> I'm on vacation for the next week and a half, but I'll follow up with you
> soon and we can get the ball rolling with the next phase of planning.
>
>
> On Tue, Aug 19, 2014 at 10:25 PM, April Moreno <april.moreno at cgu.edu>
> wrote:
>
>> Hi Shauna, Good news!
>>
>> I met with my professor and the dean here for Open Source Comes to
>> Campus.
>>
>> We are confirmed on campus for Sat Oct 18th :) I also have a classroom
>> reserved.
>>
>> Claremont Graduate University, Rm: ACB 214
>>
>> Room capacity of about 60 ppl with desks.
>>
>> We can invite the campus as well as the other 5 Claremont Colleges to
>> join the event (Harvey Mudd, Pomona College, Pitzer, Scripps, McKenna)
>>
>>
>> Let me know if you need other info! We can send a CGU-wide campus
>> announcement for the event and put up posters around the other schools'
>> bulletin boards.
>>
>> Also, great news - no concerns from faculty about any conflict of
>> interest. We can invite MapBox too if we want, in addition to open street
>> map!
>>
>>
>>
>> Thank you,
>> April
>>
>>
>>
>> *April Moreno, MPA*
>> PhD Student, Claremont Graduate University
>> School of Community and Global Health
>> Center for Information Systems and Technology
>>
>>
>> ------------------------------
>> *From:* Shauna Gordon-McKeon [shaunagm at gmail.com]
>> *Sent:* Thursday, August 07, 2014 2:32 PM
>>
>> *To:* April Moreno
>> *Subject:* Re: [tickets.openhatch.org #455] Let's bring Open Source
>> Comes to Campus to my school
>>
>> Awesome! Let me know once you've got that nailed down. :)
>>
>>
>> On Wed, Aug 6, 2014 at 10:16 AM, April Moreno <april.moreno at cgu.edu>
>> wrote:
>>
>>> Hi Shauna,
>>>
>>> Good news! Got a green light to proceed! I will meet with my GIS
>>> professor soon to determine location info and details.
>>>
>>>
>>> *April Moreno, MPA*
>>> PhD Student, Claremont Graduate University
>>> School of Community and Global Health
>>> Center for Information Systems and Technology
>>>
>>>
>>> ------------------------------
>>> *From:* Shauna Gordon-McKeon [shaunagm at gmail.com]
>>> *Sent:* Monday, August 04, 2014 12:21 PM
>>>
>>> *To:* April Moreno
>>> *Subject:* Re: [tickets.openhatch.org #455] Let's bring Open Source
>>> Comes to Campus to my school
>>>
>>> Hi April,
>>>
>>> What do you think of this project? http://hot.openstreetmap.org/
>>>
>>> They use OpenStreetmap to do humanitarian work, and I hear they're an
>>> active and welcoming community.
>>>
>>> Related link: http://mapgive.state.gov/about-open-mapping/
>>>
>>> It's also been recommended that I contact this person:
>>> http://lyzidiamond.com/about/ She's not in your area, but she may be
>>> interested in helping remotely (she could do a remote interview during the
>>> event, for instance, or help people make contributions to projects via
>>> IRC). Plus she may know more projects, and people in your area. I have a
>>> few more contacts to reach out to as well.
>>>
>>> best
>>> Shauna
>>>
>>>
>>>
>>>
>>>
>>> On Mon, Aug 4, 2014 at 1:41 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>>> > wrote:
>>>
>>>> I'll also look out for open source GIS projects that might make for
>>>> good participants. Is MapBox the only one I should avoid? (I do know
>>>> folks who know folks at MapBox, so if you change your mind about that let
>>>> me know.)
>>>>
>>>> Do you want to work on any of the tasks I mentioned in the above
>>>> email, or do you want to wait until after we've confirmed to do that?
>>>>
>>>> best
>>>> Shauna
>>>>
>>>>
>>>>
>>>> On Mon, Aug 4, 2014 at 11:17 AM, April Moreno <april.moreno at cgu.edu>
>>>> wrote:
>>>>
>>>>> Thanks Shauna. Yes I don't foresee any problems with the Oct. 19
>>>>> date. I just want to wait for the dean & professor feedback and a
>>>>> confirmation of location.
>>>>>
>>>>> I'm not going to worry about my professor holding a surprise class
>>>>> that day. He will have to excuse me, and besides, it is a class on the
>>>>> "Value of IT", which I can argue that open source supports.
>>>>>
>>>>> Adding open source GIS to the theme that day will be exciting. QGIS is
>>>>> free therefore safer to work with so I can look at finding a mentor who
>>>>> works with it. (Should probably leave out MapBox to avoid conflicts, since
>>>>> the school is an "Esri Development Center".)
>>>>>
>>>>> I'm very excited about the event and it sounds like a great learning
>>>>> opportunity.
>>>>>
>>>>> Thanks!!!
>>>>>
>>>>>
>>>>> *April Moreno, MPA*
>>>>> PhD Student, Claremont Graduate University
>>>>> School of Community and Global Health
>>>>> Center for Information Systems and Technology
>>>>>
>>>>>
>>>>> ------------------------------
>>>>> *From:* Shauna Gordon-McKeon [shaunagm at gmail.com]
>>>>> *Sent:* Sunday, August 03, 2014 11:37 AM
>>>>>
>>>>> *To:* April Moreno
>>>>> *Subject:* Re: [tickets.openhatch.org #455] Let's bring Open Source
>>>>> Comes to Campus to my school
>>>>>
>>>>> We won't run an event that we don't have at least 4 weeks lead
>>>>> time on. So we're well in the clear, even if we need to wait until
>>>>> September 2nd to confirm. If you want to get a sense of the typical
>>>>> timeline, here's an overview
>>>>> <http://osctc-planning.github.io/template.html#timeline>.
>>>>>
>>>>> Totally understand re: vacation. There's a bit of planning we can
>>>>> do ahead of time, if you're interested, namely:
>>>>>
>>>>> - recruiting mentors for the event (although we'll have to emphasize
>>>>> that the date's not yet confirmed)
>>>>> - making publicity materials (basically making this site <
>>>>> http://example-osctc-site.github.io/> and just waiting on adding the
>>>>> location and date until we have it)
>>>>> - making a list of where we'll email/flyer so that we're ready when
>>>>> it's time to do that
>>>>>
>>>>> However this is all stuff we can do after September 2nd as well.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Fri, Aug 1, 2014 at 6:25 PM, April Moreno <april.moreno at cgu.edu>
>>>>> wrote:
>>>>>
>>>>>> Hi Shauna,
>>>>>>
>>>>>> How much time in advance is needed for planning and publicizing the
>>>>>> event? We can still plan a later date, but Saturday Oct 18th works
>>>>>> fine here. Still, to be 100% certain that I get school clearance, it might
>>>>>> be better to wait until I get a response from them when they get back to
>>>>>> school the week of Sept 2nd. That way I can get their feedback on the event
>>>>>> and not worry about any conflicts. It's difficult to get a response from
>>>>>> anyone right now when they are on vacation.
>>>>>>
>>>>>> Thank you,
>>>>>> April
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> *April Moreno, MPA*
>>>>>> PhD Student, Claremont Graduate University
>>>>>> School of Community and Global Health
>>>>>> Center for Information Systems and Technology
>>>>>>
>>>>>>
>>>>>> ------------------------------
>>>>>> *From:* Shauna Gordon-McKeon [shaunagm at gmail.com]
>>>>>> *Sent:* Wednesday, July 30, 2014 5:16 PM
>>>>>>
>>>>>> *To:* April Moreno
>>>>>> *Subject:* Re: [tickets.openhatch.org #455] Let's bring Open Source
>>>>>> Comes to Campus to my school
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Wed, Jul 30, 2014 at 6:05 PM, April Moreno <april.moreno at cgu.edu>
>>>>>> wrote:
>>>>>>
>>>>>>> Thanks so much Shauna! I had not seen your response for some
>>>>>>> reason. Sorry about that!
>>>>>>>
>>>>>>
>>>>>> No worries, happens to all of us. :)
>>>>>>
>>>>>>
>>>>>>
>>>>>>>
>>>>>>> Yes Saturday Oct. 18 would be great. I just hope my professor
>>>>>>> doesn't switch the schedule that day. We have class on alternate Saturdays
>>>>>>> and that one is free.
>>>>>>>
>>>>>>
>>>>>> When will you know for sure that this would be a good date? Once
>>>>>> we start doing publicity, asking for mentors, etc it's important to have a
>>>>>> firm date. We can always ask your professor if they think they can keep
>>>>>> that date open.
>>>>>>
>>>>>>
>>>>>>
>>>>>>> Talking about Open Source in general will be great, and I think
>>>>>>> GIS Open Source info would be important for students in the GIS Club, in
>>>>>>> case they do not plan to work with ArcGIS in the future and still need to
>>>>>>> map. It would be great to see if someone who works with QGIS or Mapbox
>>>>>>> could help us out with some info that day. I believe we will be able to use
>>>>>>> the GIS Room in the library. I'll get to work on finding a location.
>>>>>>>
>>>>>>
>>>>>> Sounds good. For contacting these projects, my plan is to ask:
>>>>>> - is there anyone who is a core contributor to those projects who
>>>>>> lives near the school and could come mentor at the event
>>>>>> - is there anyone who is a core contributor who'd be willing to be
>>>>>> available remotely as a career panelist and/or to work with students during
>>>>>> our contributions workshop
>>>>>>
>>>>>> Let me know when you'd like me to go ahead and do that.
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>>
>>>>>>> What other info will I need to know regarding setup, facility
>>>>>>> needs and structure of the day? How many students do you like to see at
>>>>>>> these events?
>>>>>>>
>>>>>>
>>>>>>
>>>>>> You can see the kinds of steps we'll need to take by looking at this
>>>>>> template trello board. <https://trello.com/b/UazH4j3s/osctc-template>
>>>>>> If we end up running an event, we'll make a copy of the board for CGU and
>>>>>> start assigning tasks to ourselves. :)
>>>>>>
>>>>>> If you look through the board, you can see some details - for
>>>>>> instance, in the "choose a date and location" card there's a link to our
>>>>>> "space checklist" which can help you select a room which fits our needs.
>>>>>>
>>>>>> In terms of number of attendees, we aim for 25-35 students with
>>>>>> 5-10 mentors, but we've had successful events that were much bigger and
>>>>>> much smaller.
>>>>>>
>>>>>>
>>>>>>
>>>>>>>
>>>>>>> By the way I met Carol Willing on Monday at IE Pyladies!
>>>>>>>
>>>>>>
>>>>>> Oh yay. Carol's the best! I bet we can get her to come mentor at
>>>>>> the event, and there are lots of other contacts we have in the area as well.
>>>>>>
>>>>>> best
>>>>>> Shauna
>>>>>>
>>>>>>
>>>>>>
>>>>>>>
>>>>>>> I look forward to planning this out more with you!
>>>>>>>
>>>>>>> Thank you,
>>>>>>> April
>>>>>>>
>>>>>>>
>>>>>>> ------------------------------
>>>>>>> *From:* Shauna Gordon-McKeon [shaunagm at gmail.com]
>>>>>>> *Sent:* Wednesday, July 30, 2014 2:30 PM
>>>>>>>
>>>>>>> *To:* April Moreno
>>>>>>> *Subject:* Re: [tickets.openhatch.org #455] Let's bring Open Source
>>>>>>> Comes to Campus to my school
>>>>>>>
>>>>>>> Hi April,
>>>>>>>
>>>>>>> Just wanted to bump this email thread up in case you've lost track
>>>>>>> of it. Do you have a sense of when you'll know re: the date? As long as
>>>>>>> you're not looking at the September dates, you've got plenty of time to
>>>>>>> decide, but sooner is always better. :)
>>>>>>>
>>>>>>> best
>>>>>>> Shauna
>>>>>>>
>>>>>>>
>>>>>>> On Tue, Jul 15, 2014 at 4:29 PM, Shauna Gordon-McKeon <
>>>>>>> shaunagm at gmail.com> wrote:
>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> On Mon, Jul 14, 2014 at 4:05 PM, April Moreno via RT <
>>>>>>>> support at tickets.openhatch.org> wrote:
>>>>>>>>
>>>>>>>>> Ticket URL:
>>>>>>>>> https://tickets.openhatch.org/rt/Ticket/Display.html?id=455
>>>>>>>>>
>>>>>>>>> Hi Shauna,
>>>>>>>>>
>>>>>>>>> Thanks! We can talk more about it and what is required for the
>>>>>>>>> event. I don't mind working with it and think my school would learn a lot
>>>>>>>>> from it. So far Oct 18 and 19 could work. Is it a one day workshop or are 2
>>>>>>>>> days required?
>>>>>>>>>
>>>>>>>>
>>>>>>>> It's a one day workshop - you can choose either day. Sorry for
>>>>>>>> the confusing language.
>>>>>>>>
>>>>>>>>
>>>>>>>>>
>>>>>>>>> I'm the founder/leader of the school GIS club. I wonder if it is
>>>>>>>>> feasible to include an open source GIS component?
>>>>>>>>>
>>>>>>>>>
>>>>>>>> Absolutely! That sounds great. Are there open source GIS
>>>>>>>> projects you specifically are interested in? We can contact them and see
>>>>>>>> if they're interested in participating in the event from afar.
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>> Thank you,
>>>>>>>>> April
>>>>>>>>>
>>>>>>>>> *April Moreno, MPA*
>>>>>>>>> PhD Student, Claremont Graduate University
>>>>>>>>> School of Community and Global Health
>>>>>>>>> Center for Information Systems and Technology
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> ------------------------------
>>>>>>>>> *From:* Shauna via RT [support at tickets.openhatch.org]
>>>>>>>>> *Sent:* Monday, July 14, 2014 11:31 AM
>>>>>>>>> *To:* April Moreno
>>>>>>>>> *Subject:* Re: [tickets.openhatch.org #455] Let's bring Open
>>>>>>>>> Source Comes to Campus to my school
>>>>>>>>>
>>>>>>>>> Hi April,
>>>>>>>>>
>>>>>>>>> It's exciting to hear from you! We'd love to help you run an
>>>>>>>>> event at Claremont Graduate University.
>>>>>>>>>
>>>>>>>>> A few preliminary questions: when were you thinking about
>>>>>>>>> running an event? We've got three weekends picked for our fall
>>>>>>>>> events: September 13th & 14th, October 18th & 19th, and November 15th &
>>>>>>>>> 16th. Do any of these dates work for you?
>>>>>>>>>
>>>>>>>>> It’s also important to confirm that you’re willing to take a
>>>>>>>>> lead role in organizing the event. We’ve got materials and guides to help
>>>>>>>>> you, and are happy to answer all of your questions, but we’ll need you to
>>>>>>>>> take the lead on things like finding a space, picking a date, setting up
>>>>>>>>> publicity, corresponding with students, etc. We can help, but it’s still a
>>>>>>>>> good bit of responsibility on your shoulders.
>>>>>>>>>
>>>>>>>>> Let me know what you think!
>>>>>>>>>
>>>>>>>>> best,
>>>>>>>>> Shauna
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>>
>>>>>>>>> On Mon, Jul 14, 2014 at 11:31 AM, April Moreno via RT <
>>>>>>>>> support at tickets.openhatch.org> wrote:
>>>>>>>>>
>>>>>>>>>> *Mon Jul 14 11:31:43 2014: Request 455
>>>>>>>>>> <https://tickets.openhatch.org/rt/Ticket/Display.html?id=455> was acted
>>>>>>>>>> upon by april.moreno at cgu.edu <april.moreno at cgu.edu>.*
>>>>>>>>>> *Transaction:* Ticket created by april.moreno at cgu.edu *Queue:*
>>>>>>>>>> General *Subject:* Let's bring Open Source Comes to Campus to
>>>>>>>>>> my school *Owner:* Nobody *Requestors:* april.moreno at cgu.edu
>>>>>>>>>> *Status:* new *Ticket URL:*
>>>>>>>>>> https://tickets.openhatch.org/rt/Ticket/Display.html?id=455
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> To: hello at openhatch.org
>>>>>>>>>> Subject: Let's bring Open Source Comes to Campus to my school
>>>>>>>>>>
>>>>>>>>>> Hi there! I'm so excited because I found the Open Source Comes to Campus page, and I want to run an event.
>>>>>>>>>>
>>>>>>>>>> My college is called: Claremont Graduate University
>>>>>>>>>>
>>>>>>>>>> I found the website by: Through a general web search on open source
>>>>>>>>>>
>>>>>>>>>> I'm excited about hosting the event because: I am a PhD Student in Health Informatics and know that open source data is an important part of IT trends.
>>>>>>>>>>
>>>>>>>>>> Let's work together and make an event happen!
>>>>>>>>>>
>>>>>>>>>> Sincerely,
>>>>>>>>>>
>>>>>>>>>> April Moreno
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>> *April Moreno, MPA*
>>>>>>>>>> PhD Student, Claremont Graduate University
>>>>>>>>>> School of Community and Global Health
>>>>>>>>>> Center for Information Systems and Technology
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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