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[Campus-boston-summer-staff] next steps for the event!

Molly White molly.white5 at gmail.com
Thu Jun 20 21:09:25 UTC 2013 

If you need someone near to campus to help you pick things up, etc., let me
know!

- Molly


On Thu, Jun 20, 2013 at 3:19 PM, Shauna Gordon-McKeon <shaunagm at gmail.com>wrote:

> Great.  So for breakfast we can just stop by the Dunkin Donuts and get
> donuts & coffee and, if you have time, some fresh fruit from the
> Wollaston's.  If you need to purchase it, I'm afraid that sticks you with
> the task of picking it up as well - do you think you'll be able to do so
> and get it to Village G by 9:30am?
>
> re: lunch - Boloco's looks really good.  We could get a set of 36 mini
> burritos ($162) plus two salads-for-ten ($70).  Is that in your price
> range, or should we try to find a cheaper food source?  (Breakfast should
> be around $40, to help you estimate total costs.)
>
> We should probably also get drinks.  The cheapest way to do that is to buy
> soda, juice, etc at the grocery store, not from a catering company.  From a
> grocery store, you can stay at $20 or less for drinks.  It's up to you re:
> ease vs price.
>
>
>
> On Wed, Jun 19, 2013 at 10:29 PM, Ali Ukani <aliukani at ccs.neu.edu> wrote:
>
>> Awesome!
>>
>> There's a Dunkin Donuts over in Shillman Hall (it's very close by to West
>> Village G), and Wollaston's (small grocery store) in West Village C for
>> breakfast.
>>
>> Other food options: there's Boloco, Qdoba, and ABP at Marino Center, and
>> Chicken Lou's (http://www.yelp.com/biz/chicken-lous-boston) on Forsyth
>> Street. Curry Student Center has a lot of food places -- UBurger, Popeye's,
>> Taco Bell(?), and Kigo Kitchen -- which aren't really breakfasty but
>> they're there.
>>
>> Ali Ukani (http://ali.io)
>> NU ACM <http://acm.ccs.neu.edu/> President
>> NU Hacks <http://hacks.io/> Organizer
>>
>>
>> On Wed, Jun 19, 2013 at 9:56 PM, Shauna Gordon-McKeon <shaunagm at gmail.com
>> > wrote:
>>
>>> We're at 40, and I expect to get about 10 more, but then for only about
>>> 50% to show up.  So, 25ish attendees, and 8ish staffers, or 33 total.
>>>
>>> What are the local options for food?  Is there a Dunkin Donuts nearby
>>> for breakfast?
>>>
>>>
>>> On Wed, Jun 19, 2013 at 9:53 PM, Ali Ukani <aliukani at ccs.neu.edu> wrote:
>>>
>>>> Sorry for the slow reply!
>>>>
>>>> We can get our college to pay for the food costs if I place the order
>>>> through our college. I'd have to place the order tomorrow or Friday,
>>>> though. How many signups are we at?
>>>>
>>>> Ali
>>>>
>>>> Ali Ukani (http://ali.io)
>>>> NU ACM <http://acm.ccs.neu.edu/> President
>>>> NU Hacks <http://hacks.io/> Organizer
>>>>
>>>>
>>>> On Tue, Jun 18, 2013 at 7:04 PM, Molly White <molly.white5 at gmail.com>wrote:
>>>>
>>>>> Fliers are all set for the Northeastern campus!
>>>>>
>>>>> - Molly White
>>>>>
>>>>>
>>>>> On Fri, Jun 14, 2013 at 12:19 PM, Shauna Gordon-McKeon <
>>>>> shaunagm at gmail.com> wrote:
>>>>>
>>>>>> Hi there,
>>>>>>
>>>>>> Sorry for the delay on getting back to you with the flyer.  I'd asked
>>>>>> someone else to work on it because my flyer-making skills are pretty
>>>>>> minimal, but that didn't happen.  So!  I've attached a flyer you can use,
>>>>>> as well as the editable format for it (made in GIMP, an open source project
>>>>>> - let me know if you want it in a different format) in case you want to
>>>>>> edit it.  But mostly we need to get these out there!
>>>>>>
>>>>>> - Shauna
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Tue, Jun 11, 2013 at 10:42 PM, Ali Ukani <aliukani at ccs.neu.edu>wrote:
>>>>>>
>>>>>>> Sorry for the slow reply! Just got back from traveling and started
>>>>>>> work.
>>>>>>>
>>>>>>> I posted to the NU ACM Members mailing list, emailed some NEU CS
>>>>>>> (CCIS) faculty, posted to our Facebook groups, and made a Facebook event
>>>>>>> since that's been a big boost for our event attendance:
>>>>>>> https://www.facebook.com/events/265911593552007/
>>>>>>>
>>>>>>> I'd be happy to add Openhatch's Facebook page to the hosts for that
>>>>>>> Facebook event.
>>>>>>>
>>>>>>> Working on getting funding for food. Will get back to you before the
>>>>>>> end of the week on this (doing an NU ACM staff meeting tomorrow), but I
>>>>>>> think we can bankroll the food no problem.
>>>>>>>
>>>>>>> Best,
>>>>>>> Ali
>>>>>>>
>>>>>>> Ali Ukani (http://ali.io)
>>>>>>> NU ACM <http://acm.ccs.neu.edu/> President
>>>>>>> NU Hacks <http://hacks.io/> Organizer
>>>>>>>
>>>>>>>
>>>>>>> On Mon, Jun 10, 2013 at 5:31 PM, Christopher Woodall <
>>>>>>> chris.j.woodall at gmail.com> wrote:
>>>>>>>
>>>>>>>> I am fine with printing out posters.
>>>>>>>>
>>>>>>>> On Mon, Jun 10, 2013 at 1:37 PM, Molly White <
>>>>>>>> molly.white5 at gmail.com> wrote:
>>>>>>>> > Not at all! I'll be happy to print and post them whenever.
>>>>>>>> >
>>>>>>>> > - Molly
>>>>>>>> >
>>>>>>>> >
>>>>>>>> > On Mon, Jun 10, 2013 at 1:31 PM, Shauna Gordon-McKeon <
>>>>>>>> shaunagm at gmail.com>
>>>>>>>> > wrote:
>>>>>>>> >>
>>>>>>>> >> We've had about 10 sign ups so far, which is not insignificant,
>>>>>>>> but
>>>>>>>> >> definitely means we need to keep going.  An ideal number of sign
>>>>>>>> ups would
>>>>>>>> >> be 50-60, as we usually get about 30-50% no shows.
>>>>>>>> >>
>>>>>>>> >> Physical posters would be great.  We've got a template but when
>>>>>>>> I went to
>>>>>>>> >> send it to you I was struck by how inferior it is.  We're going
>>>>>>>> to try and
>>>>>>>> >> make a new one today/tomorrow, if you don't mind waiting a
>>>>>>>> couple days to
>>>>>>>> >> flyer.
>>>>>>>> >>
>>>>>>>> >>
>>>>>>>> >>
>>>>>>>> >> On Mon, Jun 10, 2013 at 1:21 PM, Molly White <
>>>>>>>> molly.white5 at gmail.com>
>>>>>>>> >> wrote:
>>>>>>>> >>>
>>>>>>>> >>> Out of curiosity, have we had much success with signups so far?
>>>>>>>> Also, are
>>>>>>>> >>> you trying to do any offline publicity at all (e.g., posters in
>>>>>>>> the
>>>>>>>> >>> library)?
>>>>>>>> >>>
>>>>>>>> >>> - Molly White
>>>>>>>> >>>
>>>>>>>> >>>
>>>>>>>> >>> On Mon, Jun 10, 2013 at 12:22 PM, Shauna Gordon-McKeon
>>>>>>>> >>> <shaunagm at gmail.com> wrote:
>>>>>>>> >>>>
>>>>>>>> >>>> Hi Christopher,
>>>>>>>> >>>>
>>>>>>>> >>>> So when we send department-specific emails, we use this
>>>>>>>> template:
>>>>>>>> >>>>
>>>>>>>> >>>>
>>>>>>>> https://docs.google.com/document/d/1NM3JPNUWOebDwpwebxUtumf0i-e1zwe-0PipYZrFAVE/edit
>>>>>>>> >>>>
>>>>>>>> >>>> The main thing to do is, for each department, pick free
>>>>>>>> software
>>>>>>>> >>>> projects to mention which are used in that field.  We keep a
>>>>>>>> list here:
>>>>>>>> >>>> https://openhatch.org/wiki/Oss_projects_by_domain
>>>>>>>> >>>>
>>>>>>>> >>>> But there's also this if you want to add more or find a
>>>>>>>> department
>>>>>>>> >>>> that's not on our list:
>>>>>>>> >>>>
>>>>>>>> >>>>
>>>>>>>> http://en.wikipedia.org/wiki/List_of_free_and_open-source_software_packages#Science
>>>>>>>> >>>>
>>>>>>>> >>>> You might also want to do a little editing of the "from you"
>>>>>>>> portion at
>>>>>>>> >>>> the top.
>>>>>>>> >>>>
>>>>>>>> >>>> I've added a new sheet to the publicity doc.  I find it
>>>>>>>> helpful to keep
>>>>>>>> >>>> track of which science departments have been contacted
>>>>>>>> separately from the
>>>>>>>> >>>> rest.
>>>>>>>> >>>>
>>>>>>>> >>>> - Shauna
>>>>>>>> >>>>
>>>>>>>> >>>>
>>>>>>>> >>>> On Mon, Jun 10, 2013 at 9:07 AM, Christopher Woodall
>>>>>>>> >>>> <chris.j.woodall at gmail.com> wrote:
>>>>>>>> >>>>>
>>>>>>>> >>>>> I will send out to BUILDS-list and the BUILDS facebook page.
>>>>>>>> I will
>>>>>>>> >>>>> also get the BU CS and Computer Engineering mailing lists.
>>>>>>>> Can I also
>>>>>>>> >>>>> get the base email tailored to science students? I may be
>>>>>>>> able to get
>>>>>>>> >>>>> it out on a few other mailing lists.
>>>>>>>> >>>>>
>>>>>>>> >>>>> There are also a few other programming and engineering
>>>>>>>> related clubs I
>>>>>>>> >>>>> will get the word out to that are on campus.
>>>>>>>> >>>>>
>>>>>>>> >>>>> Since it is not being funded at BU I don't think I can direct
>>>>>>>> funding
>>>>>>>> >>>>> for the event and BUILDS cant receive funding over the summer
>>>>>>>> since
>>>>>>>> >>>>> the undergraduate club and funding office is closed.
>>>>>>>> >>>>>
>>>>>>>> >>>>> From,
>>>>>>>> >>>>> Chris W.
>>>>>>>> >>>>> On Fri, Jun 7, 2013 at 5:24 PM, Shauna Gordon-McKeon
>>>>>>>> >>>>> <shaunagm at gmail.com> wrote:
>>>>>>>> >>>>> > Mailing lists are usually our best bet (and sometimes
>>>>>>>> facebook
>>>>>>>> >>>>> > pages),
>>>>>>>> >>>>> > however emailing individual professors and asking them to
>>>>>>>> reach out
>>>>>>>> >>>>> > to their
>>>>>>>> >>>>> > students is also useful.
>>>>>>>> >>>>> >
>>>>>>>> >>>>> >
>>>>>>>> >>>>> > On Fri, Jun 7, 2013 at 5:22 PM, Molly White <
>>>>>>>> molly.white5 at gmail.com>
>>>>>>>> >>>>> > wrote:
>>>>>>>> >>>>> >>
>>>>>>>> >>>>> >> Sorry! I'd be happy to send out the emails for NEU, but
>>>>>>>> I'm afraid I
>>>>>>>> >>>>> >> don't
>>>>>>>> >>>>> >> know/have access to any of the CS lists... Ali, do you
>>>>>>>> have any idea
>>>>>>>> >>>>> >> about
>>>>>>>> >>>>> >> how we could spread the word via email? I see on the
>>>>>>>> mailing list
>>>>>>>> >>>>> >> that you
>>>>>>>> >>>>> >> sent a message to ACM and some CS professors -- I suppose
>>>>>>>> I could
>>>>>>>> >>>>> >> try
>>>>>>>> >>>>> >> sending an email to some of my past CE professors...
>>>>>>>> >>>>> >>
>>>>>>>> >>>>> >> - Molly
>>>>>>>> >>>>> >>
>>>>>>>> >>>>> >>
>>>>>>>> >>>>> >> On Fri, Jun 7, 2013 at 4:45 PM, Shauna Gordon-McKeon
>>>>>>>> >>>>> >> <shaunagm at gmail.com>
>>>>>>>> >>>>> >> wrote:
>>>>>>>> >>>>> >>>
>>>>>>>> >>>>> >>> Replies are appreciated!  :)  Even if they are just,
>>>>>>>> "Having a busy
>>>>>>>> >>>>> >>> week,
>>>>>>>> >>>>> >>> will get to this on X date" or "Can you take care of Y,
>>>>>>>> I'm too
>>>>>>>> >>>>> >>> busy to."
>>>>>>>> >>>>> >>>
>>>>>>>> >>>>> >>>
>>>>>>>> >>>>> >>>
>>>>>>>> >>>>> >>> On Wed, Jun 5, 2013 at 10:59 PM, Shauna Gordon-McKeon
>>>>>>>> >>>>> >>> <shaunagm at gmail.com> wrote:
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> Hi everyone,
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> Here are the next steps towards making the June 22nd
>>>>>>>> event as
>>>>>>>> >>>>> >>>> amazing as
>>>>>>>> >>>>> >>>> possible.
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> 1)  Publicity!
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> The website should be ready (
>>>>>>>> http://boston-summer.openhatch.org/)
>>>>>>>> >>>>> >>>> although feel free to give it another look over and
>>>>>>>> request
>>>>>>>> >>>>> >>>> additional
>>>>>>>> >>>>> >>>> changes.
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> We should start sending out emails to relevant lists.
>>>>>>>>  Places to
>>>>>>>> >>>>> >>>> email
>>>>>>>> >>>>> >>>> include:
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> - CS departments at NEU, BU, and other schools
>>>>>>>> >>>>> >>>> - CS clubs and organizations at NEU, BU, and other
>>>>>>>> schools
>>>>>>>> >>>>> >>>> - non-CS departments/clubs/organizations at NEU, BU and
>>>>>>>> other
>>>>>>>> >>>>> >>>> schools
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> We (Asheesh and I) will take care of all of the "other
>>>>>>>> schools"
>>>>>>>> >>>>> >>>> publicity, but if Ali or Molly (or another NEU person)
>>>>>>>> could
>>>>>>>> >>>>> >>>> handle emailing
>>>>>>>> >>>>> >>>> NEU CS departments and clubs, and Christopher (or
>>>>>>>> another BU
>>>>>>>> >>>>> >>>> person) could
>>>>>>>> >>>>> >>>> handle emailing BU CS departments and clubs, that would
>>>>>>>> be
>>>>>>>> >>>>> >>>> fantastic.  If
>>>>>>>> >>>>> >>>> you can't, let us know and we'll do it.  It just seems
>>>>>>>> better to
>>>>>>>> >>>>> >>>> have a
>>>>>>>> >>>>> >>>> student at the school taking point.
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> When you send publicity emails, please add some basic
>>>>>>>> information
>>>>>>>> >>>>> >>>> to
>>>>>>>> >>>>> >>>> this spreadsheet so we can keep track of what's been
>>>>>>>> done:
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>>
>>>>>>>> https://docs.google.com/spreadsheet/ccc?key=0AoHP1ey91UqPdEhXQVcwdXI3NHlfUTF6WncxQkpBV1E&usp=sharing
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> And here is a template email to send out:
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>>
>>>>>>>> https://docs.google.com/document/d/1UketlMiGRnG4nBunliDZ-bbIKyReUUXr8EHUdFZxyNs/edit
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> re: non-CS stuff.  We have more carefully tailored
>>>>>>>> emails for
>>>>>>>> >>>>> >>>> reaching
>>>>>>>> >>>>> >>>> out to science departments and such.  If you're
>>>>>>>> interested in
>>>>>>>> >>>>> >>>> using those,
>>>>>>>> >>>>> >>>> let me know, but usually Asheesh and I take care of that.
>>>>>>>> >>>>> >>>> (Recruiting
>>>>>>>> >>>>> >>>> scientists to free software is a special passion of
>>>>>>>> mine!)
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> It would be great to get the first wave of emails out by
>>>>>>>> the end
>>>>>>>> >>>>> >>>> of the
>>>>>>>> >>>>> >>>> week!
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> 2)  Food
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> When we last left off, Asheesh and I were working
>>>>>>>> towards getting
>>>>>>>> >>>>> >>>> a Red
>>>>>>>> >>>>> >>>> Hat staffer in attendance, which would get us $200
>>>>>>>> towards food
>>>>>>>> >>>>> >>>> (as I
>>>>>>>> >>>>> >>>> understand it).  If we successfully get 35-45 people
>>>>>>>> between staff
>>>>>>>> >>>>> >>>> and
>>>>>>>> >>>>> >>>> attendees, it would be better to have a slightly larger
>>>>>>>> food
>>>>>>>> >>>>> >>>> budget.  Ali,
>>>>>>>> >>>>> >>>> did you have a sense of whether we can get a bit more
>>>>>>>> funding for
>>>>>>>> >>>>> >>>> this from
>>>>>>>> >>>>> >>>> NEU?
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>>
>>>>>>>> >>>>> >>>> Let me know if you have any questions!
>>>>>>>> >>>>> >>>> - Shauna
>>>>>>>> >>>>> >>>
>>>>>>>> >>>>> >>>
>>>>>>>> >>>>> >>>
>>>>>>>> >>>>> >>> _______________________________________________
>>>>>>>> >>>>> >>> Campus-boston-summer-staff mailing list
>>>>>>>> >>>>> >>> Campus-boston-summer-staff at lists.openhatch.org
>>>>>>>> >>>>> >>>
>>>>>>>> >>>>> >>>
>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>>>>>> >>>>> >>>
>>>>>>>> >>>>> >>
>>>>>>>> >>>>> >
>>>>>>>> >>>>> >
>>>>>>>> >>>>> > _______________________________________________
>>>>>>>> >>>>> > Campus-boston-summer-staff mailing list
>>>>>>>> >>>>> > Campus-boston-summer-staff at lists.openhatch.org
>>>>>>>> >>>>> >
>>>>>>>> >>>>> >
>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>>>>>> >>>>> >
>>>>>>>> >>>>
>>>>>>>> >>>>
>>>>>>>> >>>
>>>>>>>> >>
>>>>>>>> >
>>>>>>>> _______________________________________________
>>>>>>>> Campus-boston-summer-staff mailing list
>>>>>>>> Campus-boston-summer-staff at lists.openhatch.org
>>>>>>>>
>>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Campus-boston-summer-staff mailing list
>>>>>>> Campus-boston-summer-staff at lists.openhatch.org
>>>>>>>
>>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>>>>>
>>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> Campus-boston-summer-staff mailing list
>>>>>> Campus-boston-summer-staff at lists.openhatch.org
>>>>>> http://lists.openhatch.org/mailman/listinfo/campus-boston-summer-staff
>>>>>>
>>>>>>
>>>>>
>>>>
>>>
>>
>
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