[Campus-rutgers-staff] bringing Open Source Comes to Campus back to Rutgers
Shauna Gordon-McKeon
shaunagm at gmail.com
Tue Nov 25 22:23:17 UTC 2014
I think we had about 25 students last year and 3 mentors. This is a little
smaller than the typical OSCTC event. If we could aim for 35 students and
8 mentors (4-5 students per mentor) that'd be great. To do that, we'll
want to start reaching out to potential mentors soon.
I typically find mentors by doing the following:
- Sending emails to our network of mentors
- Doing a google search for the university name and "open source"/"free
software" (this turns up a lot of people!)
- Looking at local groups like python and linux user groups, wordpress
groups, etc.
- Looking on github for people who list their location as near the event
The above is a bit of work but very worth it. It would be great to spend
the next couple of weeks finding people and then seeing when works best for
everyone, with a doodle poll perhaps.
best
Shauna
On Sun, Nov 23, 2014 at 5:59 PM, Jeff Ames <jeff.ames at cs.rutgers.edu> wrote:
> Jan. 31 sounds good, though I may not be able to be there personally.
>
> CSGSS can help with reserving a room if we need an official group sponsor.
>
> Out of curiosity, how many people were there last year and are you
> expecting more this year? There is a somewhat larger class of MS students
> this year, some of whom will probably be interested in this.
>
> Jeff
>
>
> On 11/20/14 20:38, Billy Lynch wrote:
>
>> January 31st is fine with me. We'll need some student org to reserve a
>> room. We should aim for an open space instead of a classroom setup (like
>> how Core A was setup last year). It might be nice to get the BCC MPR or
>> Cove, otherwise I'd say the Cave might work (though presentations will
>> be harder). Thoughts?
>>
>> I can also help get mentors. Do we have an idea of what we want in terms
>> of headcount?
>>
>> Once we solidify the date I'll reach out to Amy to order swag.
>>
>> On Thu, Nov 20, 2014 at 7:15 PM, Prachi Pendse <prachirp at gmail.com
>> <mailto:prachirp at gmail.com>> wrote:
>>
>> Hmm, to answer your points:
>>
>> I'd like it to be a full day workshop like last time, on Saturday
>> Jan 31st.
>> Not sure if we'll focus on any particular domain or project, or just
>> provide links to what's out there. Since rooms and funding should
>> not be too much trouble, mentors are probably the bottleneck.
>>
>> Billy, are you available to mentor on the 31st? I can ask V if he's
>> free tomorrow. I know there are a lot of Rutgers alumni in NYC who
>> could potentially mentor, but I personally know very few of them.
>>
>> Shauna, would you give me more details on when OpenHatch runs the
>> videochat trainings. I will do my best to attend.
>>
>> -Prachi
>>
>>
>>
>> On Thursday, November 20, 2014, Shauna Gordon-McKeon
>> <shaunagm at gmail.com <mailto:shaunagm at gmail.com>> wrote:
>>
>> We've been running remote events for about a year now, and we've
>> found that getting a group of local mentors together is far more
>> important than whether an OpenHatch representative is available
>> on the day of. We've run 24 events, only 8 of which have had me
>> or Asheesh (co-founder of OpenHatch) at them. When helping
>> remotely, the average event does not ask me for help even once,
>> and I've never had an event need my help more than once that I
>> can remember.
>>
>> For these reasons, I suggest the following process:
>>
>> - Come up with an overall sense of what you want the event to
>> be. A full day workshop? A series of project nights with
>> tutorials? Focused on a particular domain (open science, open
>> hardware, etc) or a particular project?
>>
>> - Once the broad outlines are figured out, and you've got a good
>> sense of who you'll ask re: room and funding, start reaching out
>> to mentors. I can definitely help at this stage, as we have
>> both a network of known mentors as well as several different
>> effective strategies for finding people. Get a group of people
>> interested and then see which dates work for them.
>>
>> - Pick a date, hopefully one that we'll be available for, but if
>> not, that's fine.
>>
>> - We can work together, along with whatever mentors are
>> interested in doing organizational work, to plan the event.
>> OpenHatch will be running regular remote videochat trainings as
>> well, which any interested mentors can take.
>>
>> I recommend giving this process two full months, although it can
>> definitely be done on a shorter time frame. If you're hoping
>> for the last weekend in January, then we should get started soon.
>>
>> On Thu, Nov 20, 2014 at 1:54 PM, Prachi Pendse
>> <prachirp at gmail.com> wrote:
>>
>> Time to rejuvenate this thread again.
>>
>> Shauna, do you have a better idea of what Open Hatch events
>> are scheduled for January or February?
>>
>> I have a better idea of how my schedule looks like for next
>> semester. The weekend from Jan 30th-Feb 1st works best for
>> me, and it's also before midterms start around mid-Feb, so
>> let me know how that weekend would fit with your other open
>> source events,
>>
>> Prachi
>>
>>
>>
>> On Mon, Sep 22, 2014 at 4:44 PM, Prachi Pendse
>> <prachirp at gmail.com> wrote:
>>
>> That's fine. Let me know!
>>
>> -Prachi
>>
>> On Mon, Sep 22, 2014 at 3:20 PM, Shauna Gordon-McKeon
>> <shaunagm at gmail.com> wrote:
>>
>> We probably won't pick dates for the winter/spring
>> until around November, at which point we'll contact
>> you (and other schools which asked to wait until the
>> winter/spring). Will that work for you?
>>
>> On Sat, Sep 20, 2014 at 11:18 PM, Prachi Pendse
>> <prachirp at gmail.com> wrote:
>>
>> That's fine by me. Do you have dates that Open
>> Hatch is running workshops on for next year, or
>> when the schedule will come out?
>>
>> -Prachi
>>
>> On Fri, Sep 19, 2014 at 5:10 PM, Shauna
>> Gordon-McKeon <shaunagm at gmail.com> wrote:
>>
>> It sounds like Billy has a preference for
>> early spring and everyone else is
>> indifferent, so shall we switch to early
>> spring?
>>
>> On Thu, Sep 18, 2014 at 5:07 PM, Prachi
>> Pendse <prachirp at gmail.com> wrote:
>>
>> I don't have a preference either. Early
>> February is fine as well.
>>
>> -Prachi
>>
>> On Wed, Sep 17, 2014 at 8:28 PM, Sri
>> Raga Velagapudi
>> <sriraga.velagapudi at gmail.com> wrote:
>>
>> I will let Prachi and Billy decide
>> on the date. Early Jan sounds
>> reasonable to me, unless Prachi has
>> strong sentiments against it.
>>
>> As for Google sponsorship, if we
>> have a separate Google sign up sheet
>> (like the chromebooks we have at the
>> RU events, Billy) and do little 5
>> min "Google and Open Source" prezo,
>> sponsorship should not be a problem.
>>
>> Billy: Send Amy an email soon (so
>> they can adjust their 2015 budgets
>> if needed) asking for money for
>> food, shwag for travel costs for
>> mentors. Let Amy know it is similar
>> to an event I ran last year. CC me
>> on the email so I can jump in if
>> need be.
>>
>> Good luck!
>>
>> Sri
>>
>>
>> On Wed, Sep 17, 2014 at 4:03 PM,
>> Billy Lynch <wlynch92 at gmail.com>
>> wrote:
>>
>> Spring semester starts 1/20 so
>> if we could hit one of the first
>> weeks of February that would be
>> perfect =]
>>
>> On Wed, Sep 17, 2014 at 3:50 PM,
>> Shauna Gordon-McKeon
>> <shaunagm at gmail.com> wrote:
>>
>> I'm happy to move this to
>> the spring if that's what
>> you prefer. Prachi, do you
>> have a preference?
>>
>> We will likely not start
>> running events again in 2015
>> until February. Will that
>> be early enough in the
>> semester?
>>
>> best
>> Shauna
>>
>> On Wed, Sep 17, 2014 at 3:25
>> PM, Billy Lynch
>> <wlynch92 at gmail.com> wrote:
>>
>> For those who don't
>> know, I am no longer at
>> Rutgers and am now at
>> Google NY, so I should
>> be able to take over
>> Sri's responsibilities.
>>
>> Prachi- I handed those
>> off to the new USACS
>> president Katie
>> Poskaitis (cc-ed)
>>
>> As for room, Core A or
>> even the new expanded
>> Cave might work.
>>
>> Something I was
>> discussing with Sri
>> offline last week was
>> potentially moving the
>> event to very early
>> spring semester. I am
>> not sure how set in
>> stone those original
>> dates are, but I think
>> there will be benefits
>> for both us and students
>> if we change the date.
>> The main motivation
>> behind this was 1) to
>> piggyback off of the
>> popularity of student
>> hackathons and 2) to
>> take advantage of
>> beginning of semester
>> motivation.
>>
>> 1) HackPrinceton and
>> HackRPI
>> <
>> http://mlh.io/seasons/f2014/events> fall
>> on the same weekend.
>> Though we are primarily
>> trying to target
>> beginners, students are
>> being encouraged more
>> and more to attend these
>> events to learn. Since
>> these 2 events are
>> fairly close to Rutgers
>> (and it is become fairly
>> common for hackathons to
>> charter a bus to bring
>> students to the event),
>> I am slightly concerned
>> that this might draw
>> away some of the people
>> we want to reach. By
>> moving to the start of
>> the semester we can get
>> ahead of most spring
>> hackathons and promote
>> skills that students can
>> then use at these events.
>>
>> 2) From running these
>> types of events in the
>> past, I have found that
>> events targeted towards
>> beginners are much more
>> effective when they are
>> in the start of the
>> semester. This is when
>> students have more free
>> time (since they don't
>> have assignments yet)
>> and are motivated to
>> learn new things that
>> can help them in the
>> upcoming semester. I
>> think an event like this
>> would be much more
>> successful and useful to
>> students if ran at the
>> start of the semester
>> rather than towards the
>> end (especially since
>> USACS tends to run a
>> very similar event
>> covering VCS/Github
>> workflows).
>>
>> These were just a few
>> thoughts I had. If we
>> still want to run with
>> the Nov 16th date that
>> is perfectly fine.
>>
>> On Wed, Sep 17, 2014 at
>> 2:53 PM, Prachi Pendse
>> <prachirp at gmail.com>
>> wrote:
>>
>> Yes, we can move the
>> tables. Billy, who
>> has all the USACS
>> power strips n
>> things now?
>>
>> -Prachi
>>
>> On Wed, Sep 17, 2014
>> at 2:50 PM, Shauna
>> Gordon-McKeon
>> <shaunagm at gmail.com>
>> wrote:
>>
>> The tables were
>> moveable,
>> right? It would
>> be nice to do
>> more group work
>> since we'll have
>> more mentors,
>> and
>> rearrangeable
>> tables are
>> pretty key given
>> that that room
>> is so long and
>> thin.
>>
>> If so: yes, that
>> room is good. :)
>>
>> best
>> Shauna
>>
>> On Wed, Sep 17,
>> 2014 at 2:45 PM,
>> Prachi Pendse
>> <
>> prachirp at gmail.com>
>> wrote:
>>
>> The room we
>> had last
>> time was
>> fine right?
>> I will check
>> and book it
>> tonight if
>> it's
>> available.
>>
>> -Prachi
>>
>> On Wed, Sep
>> 17, 2014 at
>> 2:42 PM,
>> Shauna
>> Gordon-McKeon
>> <shaunagm at gmail.com>
>> wrote:
>>
>> Sri -
>> We've
>> talked
>> off
>> list,
>> but let
>> me say
>> again:
>>
>> congratulations
>> on your
>> move.
>> :)
>> I'm
>> sorry
>> you
>> won't be
>> able to
>>
>> participate
>> in the
>> event,
>> but your
>> decision
>> totally
>> makes
>> sense.
>> Will
>> Google
>> still be
>> able to
>> sponsor
>> the
>> event
>> given
>> this
>> change?
>>
>> Prachee,
>> Billy -
>> are you
>> still
>> good to
>> lead the
>> event?
>> If so,
>> let's
>> take
>> care of
>> the
>> basics
>> so I can
>> start
>> finding
>> you
>> mentors
>> and
>> helpers.
>> (We
>> didn't
>> have any
>> besides
>> Sri and
>> myself
>> last
>> time,
>> due to
>> the day
>> of the
>> week we
>> ran it
>> on, but
>> on a
>> weekend
>> we
>> should
>> have
>> much
>> better
>> luck.)
>> The
>> next
>> step is
>> figuring
>> out what
>> room to
>> book,
>> and
>> booking
>> it.
>>
>> best
>> Shauna
>>
>>
>>
>> On Wed,
>> Sep 3,
>> 2014 at
>> 7:53 PM,
>> Sri Raga
>> Velagapudi
>> <
>> sriraga.velagapudi at gmail.com>
>> wrote:
>>
>> Hello
>> folks,
>>
>>
>> Apologies
>> for
>> being
>> off
>> the
>> radar.
>> I
>> have
>> an
>>
>> upcoming
>> launch
>>
>> followed
>> by a
>>
>> performance
>> eval
>> cycle
>> followed
>> by a
>> giant
>> move
>> to
>> the
>> west
>> coast
>> (yay!).
>> So I
>> won't
>> be
>> able
>> to
>> help.
>> :(
>>
>> Good
>> luck
>> with
>>
>> everything
>> and
>> stay
>> I'm
>> touch.
>>
>> Sri
>>
>> On
>> Sep
>> 3,
>> 2014
>> 6:35
>> PM,
>>
>> "Shauna
>>
>> Gordon-McKeon"
>> <
>> shaunagm at gmail.com>
>> wrote:
>>
>>
>> Okay,
>>
>> I've
>>
>> written
>>
>> down
>>
>> the
>>
>> 16th
>>
>> for
>>
>> the
>>
>> date.
>>
>> Happy
>> to
>>
>> change
>> it
>>
>> again
>> if
>>
>> needed,
>> on
>> my
>>
>> end.
>>
>>
>> What
>> is
>>
>> the
>>
>> process
>>
>> for
>>
>> getting
>> a
>> room
>>
>> for
>>
>> that
>>
>> date?
>>
>>
>>
>>
>>
>> On
>>
>> Wed,
>>
>> Sep
>> 3,
>>
>> 2014
>> at
>>
>> 3:17
>>
>> PM,
>>
>> Prachi
>>
>> Pendse
>> <
>> prachirp at gmail.com>
>>
>> wrote:
>>
>>
>> There's
>>
>> a football
>>
>> game
>>
>> against
>>
>> Indiana
>>
>> on
>>
>> Saturday
>>
>> the
>>
>> 15th
>>
>> so
>>
>> our
>>
>> event
>>
>> should
>>
>> be
>>
>> on
>>
>> the
>>
>> 16th.
>>
>>
>> -Prachi
>>
>>
>>
>>
>>
>> On
>>
>> Mon,
>>
>> Sep
>>
>> 1,
>>
>> 2014
>>
>> at
>>
>> 5:21
>>
>> PM,
>>
>> Shauna
>>
>> Gordon-McKeon
>>
>> <shaunagm at gmail.com>
>>
>> wrote:
>>
>>
>> Hi
>>
>> folks,
>>
>>
>> Any
>>
>> further
>>
>> thoughts
>>
>> on
>>
>> the
>>
>> 15th
>>
>> vs
>>
>> the
>>
>> 16th?
>>
>> We
>>
>> can
>
>
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